We are looking for a Receptionist/Administrative Assistant to join our facility in Farnborough.
- Booking and management of meeting and shared spaces
Ordering of catering requirements for meetings within the office building
Reception and Switchboard operation
Complying with and supporting the operation of BH's EHS Policy and Emergency Response Plans and responding as necessary in emergencies
Provision and management of ID badges for the building
Work with Cody Security to ensure all visitors are issued with access to the Cody site
Additional customer interfacing duties as required inc room set up and admin support
Visitor management, meet & greet, ensure visitor & 3rd part contractors record maintained on arrival & departure
Issue all visitors to the premises and third party contractors working at the premises on their arrival with BH security passes and collect these on their departure
Receive visitors on behalf of the company's employees, notifying the specific individuals of the arrival of their visitors and when instructed directing the visitors to the location in the premises as designated by the host employee
Ensure visitors are briefed on the health and safety procedures for the business – contractors safety briefing will be managed separately
Operate the switchboard and follow the correct procedure for transferring calls and issuing company sensitive information
order general stationery, letter heads, paper and toner as required to maintain the central stationery store to agreed levels, using BH's preferred suppliers.
Maintain a reception environment that is clean, tidy and portrays the correct corporate image of BH
Receive all incoming mail, sort and open (where required) into appropriate departmental order, within 2 hours of arrival in the building
Receive all outgoing mail, frank if necessary and pass to mail company
Where required order taxi requests for employees and visitors
Franking Machine Credit Maintenance
Where applicable, ensure the franking and sorting machines are fully maintained and in mailing machines are in credit to allow BH to use the equipment at all material times.
Mail delivered to the wrong location or unidentifiable mail to be sorted within 8 hours of arrival in the building and appropriate redirection
- Ensure any suspicious packages are handled in accordance with BH site practices.
- Report any incidences during the month
- Assist other departments with administration where possible
- GCSEs in English and Mathematics
This is your opportunity to learn more, do more, live the career you have imagined and be part of a truly diverse organization
Baker Hughes is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. Learn more
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