Chevron Australia Products is a subsidiary of the Chevron Corporation, one of the world's leading integrated energy companies. Chevron Australia Products delivers quality fuel products and services across Australia. We operate and supply a network of more than 320 retail locations primarily under the Puma Energy brand, as well as an extensive 24-hour diesel-stop network and a fuel card program. We also manage and operate 14 depots and three seaboard import terminals. Our commercial division is responsible for the establishment, monitoring and delivery of products and services to industries including mining, resources, agriculture, transport, marine and aviation. We offer services such as bulk fuel supply, oils and lubricants, fuel equipment solutions, customized fleet fuel card solutions and expert advice on fuel management and health and safety. More information about Chevron in Australia is available at https://australia.chevron.com/Chevron
Chevron Australia Products has an exciting opportunity for Administration Officer role to join the Fleet Administration team. Reporting to the Fleet Administration Manager, this role will be based in Darwin.
The Administration Officer provides administrative support to the Fleet Maintenance team, works with the Logistics Administration and Operational Teams, and manages all aspects of Fleet Maintenance Administration tasks for the business.
Responsibilities for the position include, but are not limited to:
File Service & Repair Sheets (RT) and Manual Purchase Orders (MPO's) < $1,000
Chase physical “Goods Received” from the Business (Workshops, Operations, Logistics) via email confirmation or signature on Manual PO to ensure that the invoices posted are approved for payment
Follow up service or repair invoice queries as directed by the Fleet Manager
Process insurance claims in conjunction with accounts department
Process all External Invoices and RT's and follow up vendors on Overdue Invoice's and RT's
Communicate all changes to Logistics Admin Manager to ensure costs are on charged
II. Vehicle Service Administration:
Check status of jobs using the existing Fleet Maintenance Database
Close out Service & Repair sheets (RT's), check invoices & note or discuss any issues identified with the Fleet Manager
Communicate with vendors, instruct them on how to complete Service & Repair sheets (RT's), gather info on how they require Service & Repair sheets (RT's)
Update new service codes, task codes and location codes
Monitor outstanding Service & Repair sheets (RT's)
Collect Odometer and Hour Meter Readings
Assist with general enquires from internal staff and external vendors regarding Servicing, RT's, Hours and Kilometers
Manage the upkeeping of CMS Maintenance system
Follow up on warranty issues in conjunction with Fleet Manager and Workshop Supervisors
Provide support and assistance to Directhaul operations and management as required
Ensure correct mapping of assets (trucks, trailers, dollies, light motor vehicles, EDL equipment) against details of charges to vendor invoices ensuring costs are allocated to the correct assets based on Fleet records
Assist with 12 monthly NHVAS, WAHV, Trucksafe Audits
Update new and old equipment specifications into CMS data base as required
Carry out parts pricing audits as requested
Maintain individual Fleet Asset files
Run expiry date reports and other reports as requested from Workshops
Assist Workshop Managers with notification reports follow up / investigations as required
Knowledge, skills and experience:
Minimum Year 12 Certificate
Advanced skills in Microsoft Office Products (Word, Excel, PowerPoint, etc)
Office Administration Certificate (preferred but not required)
Experience in fleet maintenance, transport and/or logistics operations
Well-developed interpersonal, verbal and written communication skills
High level of accuracy and attention to detail (data entry skills) – speed and accuracy
Ability to meet deadlines and manage multiple tasks
Very good problem solving skills: ability to anticipate issues and raise them with Manager before they escalate
Ability to effectively interface with all levels of an organization
Exposure to digital innovation (desirable).
Why join Chevron:
Chevron is one of the world's leading integrated energy companies and has been present in Australia for more than 60 years
Chevron offers career development opportunities to all employees including onboarding, training and development, mentoring, volunteering opportunities and networking groups
Chevron is proudly recognised as an employer of choice, guided by a vision of diversity, inclusion and committed to equal employment opportunity
Chevron supports work-life balance and offers employees access to various health and wellness programs
Diversity & Inclusion
Chevron Australia values inclusivity and promotes a workplace that actively seeks to welcome contributions from all people. We actively encourage people of all abilities, Aboriginal and Torres Strait Islanders, diverse cultures and backgrounds, LGBTIQ+ identities, and all age groups to apply. To be a part of our success, apply now.
You must be legally entitled to work in Australia to accept this position and will be required to show proof of employability with a copy of your Australian visa advising of visa details and entitlements or Australian birth certificate. An Australian visa check will be completed on all successful candidates.
Position Close Date: Friday, 6 August 2021.
Chevron participates in E-Verify in certain locations as required by law.
Apply on company website