We are hiring for an administrative support position. The best candidate will enhance the department reputation by accepting ownership for accomplishing new and different requests, will explore opportunities to add value and efficiency to the company, and act as internal customer service to other employee partners.
This position gives the opportunity to become an Office Manager or higher.
*the ability to maintain, develop and facilitate relationships with customers and other contacts inside and outside of the organization
*highly motivated and detail oriented personality
*a superior work ethic
*a positive attitude
*effective and professional oral and written communication skills
*good planning and organizational skills to balance and prioritize work
*the desire to work collaboratively with colleagues
*the desire to learn and grow personally and professionally with a growing company
*the ability to adhere to all company policies, procedures and business ethic codes
*a professional image
Duties including, but not limited to:
Billing / Collections
Prepare and store information; preparing folders and labels for new accounts; rearranging materials for space allocations; filing information in designated areas
Key new accounts into Great Plains and Microsoft CRM
Maintain file integrity and operations by adhering to filing system procedures; following policies; reporting needed changes.
Provide information by locating files; searching files for misplaced items and replenishing information
Process invoicing as required
Other duties as assigned
Review expense reports and credit card statements for accurate coding
Enter invoices into the AP system
Process weekly payment runs for AP disbursements
Match and file invoices with check copies
Research and resolve issues for vendors
High School Diploma, additional education a plus
1-2 years office/data entry experience preferred
1 year experience in A/R, A/P, or Billing
Knowledge in Great Plains and CRM a plus
Familiar with Microsoft Excel and Outlook
Expected range $17-19 per hour- based on experience
Bilingual- English/Spanish a PLUS
Drug and Criminal background check required
Supervisory Responsibility This position has no supervisory responsibilities.
Work Environment This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers and calculators.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is a largely sedentary role; however, some filing, walking and carrying is required. This would require the ability to lift files, walk to the mail box, open filing cabinets and bend or stand on a stool as necessary.
Position Type and Expected Hours of Work This is a full-time position. Typical days and hours of work are Monday through Friday 8:00 a.m. to 5:00 p.m. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours.
Travel No travel is expected for this position.
- A/R, A/P, or Billing: 1 year
- Basic Excel experience is a must
- Basic computer knowledge is a must (able to install devices and programs to a computer)
City Wide is a national organization of locally-owned businesses that manages maintenance services for commercial properties. Founded in Kansas City in 1961, we have grown to support a national sales and management organization in more than 50 cities around the United States. Our company culture derives from the values of our founders, and emphasizes professionalism, trust, and community service.
City Wide offers the dual benefits of a small-business atmosphere and a national support organization. Here you will find a strong culture of entrepreneurship with high expectations, and a culture of coaching and support to back it up.
Come work for City Wide, and you will find unparalleled peer support and an organization entirely supportive of your professional development and success. Employee excellence is featured at monthly scorecard meetings, encouraged with employee-generated recognition and reward programs, and celebrated with annual and occasional events and awards.
If you do not see a position available in the specific market you are interested in, please use our locations page to contact that location directly regarding possible employment opportunities. If you were approached by a City Wide employee as part of a recruiting effort and do not see a position available in that market, we suggest contacting that person directly.
City Wide of Kansas City was recently recognized as one of Ingram's 2018 Best Companies to Work For! Also, don't forget to check us out on Glassdoor!
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