Lumen Job - 32598146 | CareerArc
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Company: Lumen
Location: Poznań, Greater Poland Voivodeship, Poland
Career Level: Entry Level
Industries: Telecommunications, Broadcasting


Lumen is guided by our belief that humanity is at its best when technology advances the way we live and work. With 450,000 route fiber miles serving customers in more than 60 countries, we deliver the fastest, most secure global platform for applications and data to help businesses, government and communities deliver amazing experiences. Learn more about Lumen's network, edge cloud, security and communication and collaboration solutions and our purpose to further human progress through technology at, LinkedIn: /lumentechnologies, Twitter: @lumentechco, Facebook: /lumentechnologies, Instagram: @lumentechnologies and YouTube: /lumentechnologies.


The Role

The Invoicing Coordinator is responsible for all aspects of invoice administration relating to the EMEA HR Function. Sitting within the HR Shared Services team and reporting to the Manager, Shared Services, the role will work closely with the Benefits Manager, HR Managers, the Recruitment team and the Talent Management team to ensure the prompt and accurate payments of suppliers.  

The Main Responsibilities

Setting up new suppliers on SAP

Raising purchase orders, liaising with colleagues in HR and the Finance team to ensure all information on cost centre, value and vendor are correct

Ensuring purchase orders are Goods Receipted and moved to the payment stage

Reconciling invoices to purchase orders and ensuring invoices are processed by Accounts Payable within the agreed payment term

Logging all purchase orders and invoices to ensure that payments are not duplicated and that budgets can be managed

Ensuring payments without a PO and direct from Treasury are also made accurately and efficiently

Providing information and support to colleagues in the HR team who own the supplier relationship to allow them to answer invoicing queries from suppliers

Any reporting of invoicing data as required

Work closely with Benefit Manager to ensure all changes, new starters and leavers have been added/removed from monthly/quarterly/annual invoices

Involvement in process improvement to the payments process as required

Other similar administrative activities as may be requested from time to time

Map / record processes as a step by step manual

Identify any opportunities for improvement to process

What We Look For in a Candidate
  • Experience of delivering an administrative process efficiently and accurately
  • Collaborative team worker
  • Spoken and written English to a good business standard
  • Ability to work independently
  • Numeracy and detail focus


Preferred Requirements

  • Would suit someone who has worked in Accounts
  • Working knowledge of SAP
  • Strong working knowledge of personal computers and related software (i.e., Microsoft Work, Microsoft Excel)

Alternate Location:  PL-Poznan-Poznan 

Requisition #: 225698 

The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.

We are committed to making reasonable adjustments to the recruitment process for people with disabilities. If there is anything we can do to help you, please let us know

We are committed to providing equal employment opportunities to all persons regardless of race, religion, colour, sex, age, disability or sexual orientation or any other status protected by local or national law. We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training. We participate in the A-Check Pre-employment Screening Program or the Electronic Employment Verification Program, depending on location.


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