NSC Job - 39422460 | CareerArc
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Company: NSC
Location: Honolulu, HI
Career Level: Entry Level
Industries: Construction, Housing, Real Estate

Description

Project Administrative Assistant

Provides administrative support to project administration and project management. Maintains neat, orderly, complete documents and project files. The project administrative assistant will be responsible for facilitating, reporting, and analyzing projects and all relevant documents under the supervision of a project administrator.

Responsibilities:

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Maintain contact lists
  • Assist in monitoring and tracking projects progress, scheduling, and project status
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  • Offer general assistant to Project Team as needed

Experience:

  • Proven experience as an Administrative Assistant or Office Admin Assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus


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