SCOPE OF FUNCTION:
This person is responsible for the upkeep and administration of the client/matter database. This person will also be responsible for the processing of messenger and IRS stamps and vouchers transactions. This person serves as backup for billing function. He/she maintains record of tax receipts related to the processing of Value Added Tax related transactions. Analyze potential problem areas or situations and take corrective action where called for or, seek assistance from Accounting Manager. Look for ways to improve the system, and inform the Accounting Manager.
-Open/close/delete clients and matters. Assign new client and matter numbers.
-Input and maintain clients billing guidelines into billing program. Input engagement letter information into billing program.
-Maintain standard billing rates list.
-Maintain special pricing lists, as per specific negotiations with clients.
-Assign Task/Activity codes as per client specifications.
-Review and upload of weekly messenger delivery transactions. Preparation and posting of expense accrual in the General Ledger.
-Update client matters in the Call Manager Software.
-Serves as back-up for Legal Billers.
-Prepare month-end analysis reports related to hours worked, billings and collections.
-Keeps record of tax receipts and supplies clients with documentation (IVA processing).
-Controls physical and electronic stamps and vouchers dispensing. Ascertains correctness of physical and electronic inventory and report totals. Prepares funds and forms stamps replenish requests.
-Ensures strict confidentiality at all times.
-Any other duty, as requested by management.
1.A BBA accounting.
2.No less than three years of experience in full accounting cycle, preferably within Service or Distribution industries.
3.Command of accounting package, like Peachtree or Quickbooks.
4.Proficient in the use of MS Office products (Word, Excel, PowerPoint, Outlook).
5.Fully bilingual (Spanish/English).
6.Excellent written and oral communications.
7.Self starter, accurate and thorough; maintains confidentiality of information.
8.Dependable, adaptable, and a team player.
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