Stifel Job - 31134825 | CareerArc
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Company: Stifel
Location: St. Louis, MO
Career Level: Entry Level
Industries: Banking, Insurance, Financial Services

Description

SUMMARY

Under general supervision, the Marketing, Advertising & Graphics Administrative Assistant I is responsible for the department's administrative tasks with emphasis on department reception, organization, and department assistance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Serves as one of the primary contacts for the department, answering phones and as many questions as possible.
  • Responds to and coordinates delivery of requests for golf balls, pocket tables, banners and tablecloths, and other marketing materials.
  • Maintains and populates the Stifel Portal with new materials and updates the Marketing website as necessary.
  • Creates fax cover sheets and electronic letterhead.
  • Orders office supplies for the entire department and handles department equipment service calls as needed.
  • Organizes department events, as well as participates in and takes notes at department meetings, sends out meeting invites, and schedules conference rooms.
  • Releases department print jobs on Stifel Market.
  • Makes travel arrangements, submits expense reports, and processes invoices for payment.
  • Assists in new hire setup and maintains department associate information.
  • Assists in assembling information needed for designation and group name requests and approvals.
  • Responsible for renaming and organizing department stock photos and assigning e-mail signature requests.

QUALIFICATIONS

  • Strong customer service, interpersonal, and communication skills.
  • Highly organized individual with high level of attention to detail.
  • Ability to prioritize projects and requests of varying importance.
  • Ability to acquire a general understanding of company and department systems and platforms, services offered, and policies and procedures.

EDUCATION AND/OR EXPERIENCE

  • Minimum Required: High School Diploma
  • Minimum Required: 0 to 2 years administrative experience
  • Extensive knowledge in Microsoft Excel, Word, PowerPoint, Outlook
  • Experience with Concur and Adobe InDesign a plus


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