Provides support and assistance to the Chief Compliance and Audit Officer with administering the University Compliance Program, particularly in the area of training and compliance initiatives. Manages key compliance related projects that include working directly with stakeholders to develop project deliverables, tracking progress of deliverables, and reporting project statuses to campus management and leadership.
Handles confidential information, including those pertaining to research, patients and training records. Organizes and maintains documents for easy retrieval. Works with the Office of the General Counsel and the Policy Administrators to map training to applicable regulatory requirements and documents risk findings to identify control needs, including those related to training. Represents the Compliance Office at campus-wide and departmental meetings, university committees and programs as needed. Participates in the development and implementation of classroom, web-based and other media training programs for all employees designed to promote knowledge of University policies, legal and regulatory requirements of the University's activities. Maintains records and regularly provides reports. Supports non-compliance training programs by providing coordination assistance as requested or needed. Coordinates both internal and external resources required by the program. Project manages training campaigns, including following up to ensure completion and reporting on progress. Assists with audits and other reviews of campus programs. Assists with identification of areas of internal control weaknesses.
Executes complex compliance projects and works closely with University management, faculty and staff to communicate the merits of and adherence to all aspects of compliance at the University. Develops relationships with personnel who have a significant role in the University's compliance efforts. Performs other duties and projects as needed or assigned by the Chief Compliance and Audit Officer.
Demonstrated knowledge and comprehensive understanding of emerging trends and regulatory requirements including but not limited to the Federal Sentencing Guidelines, Code of Federal Regulations, and California Code of Regulations. Preferred Experience with developing compliance metrics and measurements, and holding individuals and departments accountable in a thoughtful manner encouraging support of the compliance process. Preferred Ability to analyze and evaluate the impact of changes in federal and state regulations. Preferred Knowledge of University policies/procedures governing the administration of UCLA financial system and Contracts and Grants award system. Can be trained Skill in analyzing information and objectives to define problems, identify patterns, tendencies and relationships, formulate logical and objective conclusions and recognize alternatives and their implications. Preferred Judgment and integrity to effectively serve internal and external customers. Required Demonstrated ability to set priorities, organize material and information in a systematic way to optimize effective and efficient operations. Required Ability to summarize and present complex information and results in a manner easily understood by non-experts. Required Demonstrated excellent interpersonal skills with the ability to communicate effectively with all levels of management and staff, develop and maintain cooperative working relationships with a diverse, multicultural environment, interacting frequently with faculty members, staff, and research community and agency representatives, on a one-to-one basis or in group situations, stressing qualities of tact, discretion, and persuasiveness. Required Skill in writing concise, logical, grammatically correct reports and business correspondence. Required Demonstrated experience in delivering effective presentations to small and large audiences. Required Ability to work independently, setting priorities which accurately reflect relative importance of job responsibility. Ability to adapt to changes as a result of automation. Required Working knowledge of Excel, Word, Access and other database query programs. Required Working knowledge of Powerpoint, Power BI and presentation materials. Preferred Experience and knowledge of effective compliance learning tools and techniques. Preferred Experience in Higher Education. Preferred Experience in designing and operating compliance learning campaigns as well as leading live presentations. Preferred Familiar with learning/teaching techniques. Preferred Experience with data collection and analytics. Preferred Experience with website design (internal and external audiences). Preferred Background in developing training and communications plans in compliance or HR arenas to multiple audiences (faculty, staff, students, volunteers). Preferred Experience with policy development and administration. Preferred Project manager skills. Required Experience designing internal websites and developing communications campaigns. Preferred
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