Under the general supervision of the Financial and Academic Personnel Manager, is responsible for financial matters and academic personnel processes for the departments and programs that the PASC serves. Manages payroll reconciliation and audit general ledgers. Projects and monitors expenditures across all funding sources. Advises faculty on policies regarding budgets. Serves as primary UCPath initiator for all staff and selected academic appointments including requesting position control numbers and initiating the funding entry. Ensures proper employee and supervisor set-up in Kronos on-line timekeeping system. Is responsible for the visa aspects for visiting scholars. From preliminary analysis, extensive communication with applicants and OISS, to submission of documents, ensuring accurate tracking of status and follow-through. Coordinates annual summer research additional compensation. Provides administrative back-up and possess the ability to work under pressure of deadlines. Serves as back-up for academic personnel actions for permanent faculty and continuing lecturers including faculty retentions, merits and promotions, lecturer reviews, leave requests, and retirements. Maintains a broad knowledge and functional understanding of all academic personnel policies and procedures. Provides consultation and advice to the department Chair and faculty regarding academic personnel policies. Collaborates on financial matters and academic recruitment cases, meeting Affirmative Action guidelines, and ensuring that overall general procedures are followed. Serves as back-up to the Financial and Academic Personnel Manager. Responsible for overseeing department events.
Minimum RequirementsBachelor's degree in related area and / or equivalent combination of education and experience/training. Working knowledge of financial processes, policies and procedures. Strong knowledge of financial data management and reporting systems. Proficiency in the use of spreadsheet and database software. Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking and attention to detail. Ability to multi-task in a high volume environment. Effective verbal and written communication skills, sound judgment and decision making. Ability to function effectively as a member of a team. Ability to adapt to changing priorities.
Desirable RequirementsExperience using a financial shadow system, Timekeeping (Kronos), Travel Vouchers (TEV), and Gateway. Knowledge of Academic Personnel policies and procedures. Experience using UC Recruit and AP Folio for appointments and merit/promotion case processing.
Special Conditions of EmploymentSatisfactory criminal history background check
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