Under general supervision of the Financial Administrative Officer (FAO) provide accounting and administrative support to the Performing Arts Administration Unit and the Departments of Creative Writing, Dance, Music, and Theatre, Film and Digital Production. Responsibilities include, serving as the department's reimbursement coordinator; processes general accounting transactions such as honorariums, entertainment, purchase orders, ProCard purchases, work orders, and recharge orders. Recharge orders will include all parking services; coordinates student grants and monitors accounts of all auxiliary units such as communications, printing & reprographics and mail services, and provides cost analysis reports monthly. Act as first point of contact with these campus departments to respond to inquiries and reconcile discrepancies; prepares quarterly financial statements; responsible for quarterly textbook orders and desk copy requests for faculty and teaching assistants. Manages the equipment inventory program and assignment of lockers. Processes facility requests and coordinates department events. Responsible for assisting in the coordination of department programs including editing and printing marketing materials. Processes performance and service agreements. Minimum Requirements Five (5) years of demonstrated responsible administrative experience; or BA and one (1) year of administrative experience; or an equivalent combination of education and experience.
Experience with processing routine financial accounting transactions in an online environment
Work experience in general accounting and fund accounting and experience with identifying account variances and researching discrepancies in accounting ledgers.
Skill in communicating effectively and professionally, using tact and diplomacy.
Skill in the use of personal computers and experience with preparing detailed financial spreadsheets and reports using Microsoft Excel. Skill in accurate record keeping with strict attention to detail. Experience in Microsoft Office
Excellent written communications skills, including the ability to compose business correspondence, edit, and use correct spelling, punctuation, and grammar.
Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines; skill in independently research questions and make appropriate contacts for problem solving.
Ability to work as a team-player and establish and maintain cooperative working relationships.
Skill in maintaining confidentiality in all office matters.
Skill in making appropriate job decisions following established policies and procedures Preferred Qualifications Demonstrated experience with the UCR Financial System, recharge system, and other UCR online purchasing and campus work order systems
Working knowledge of UC policies and procedures
Work experience in higher education
Experience working with members of the performing arts community, especially artists in the fields of Creative Writing, Dance, Music, and Theatre.
Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the customer while adhering to policy.
Experience in Adobe InDesign. Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside was included in the (August 2018) edition of The Princeton Review's "The Best 382 Colleges."
- Shanghai Jiao Tong University (August 2017) Academic Ranking of World Universities ranked UC Riverside among the top 151 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."
- In 2016, UCR was recognized for graduation rate success by the Association of Public and Land-Grant Universities (APLU) for achieving near parity across racial-ethnic, socio-economic, and gender boundaries.
- UCR ranks among the Top 15 Public Research Universities in the nation, as identified by the 2017 Washington Monthly.
- In 2017, two separate reports from the Education Trust celebrated UCR as a national leader for African American and Latino student success. UCR was one of just three schools to be named top-performing institutions in both reports and the only California campus recognized among 18 top-performing colleges and universities in the nation for high black student graduation rates.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
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