Hours per Week:
The Oklahoma City Black Chamber of Commerce is looking for an Administrative Assistant. This position reports to the CEO and is responsible for providing general office support for a variety of clerical activities and tasks including answering incoming calls, managing the reception area, mail, requisitioning supplies, organizing office communication and activities on a day-to-day basis.
“The Oklahoma City Black Chamber is a proud Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.”
Department Specific Essential Job Functions:
- Answer telephones and direct the caller to appropriate associate; transfer caller to voice mailbox when associate is unavailable; takes and retrieves messages
- Provide callers with information such as chamber address, directions to chamber, fax numbers, chamber website and other related information
- Greets and directs visitors to the chamber; manages reception area to maintain a professional image
- Receive, sort and forward incoming mail
- Coordinate the repairs and maintenance of office equipment, including copier, fax machines, computers, printers, etc.
- Manage conference room reservations and organize all aspects for meetings
- Type correspondence and reports; edit and update various spreadsheets
- Maintain confidential records and files
- Perform other related duties as required
Fall/Spring Semesters: All student employees must be enrolled at least half time to be eligible to work any UCO student position. Half time enrollment for Fall/Spring is considered 5 hours for graduates and 6 hours for undergraduates.
Summer Semester: Undergraduate Work-Study students must be enrolled in 6 hours to work on campus. Graduate Work-Study students must be enrolled in at least 5 hours. All other students must be enrolled in at least 3 hours to work on campus. Students not enrolled in summer classes must be enrolled in Fall classes in order to work on campus, but will be required to pay FICA taxes.
If the number of hours needed to graduate is less than the minimum hours required to work, the student must obtain a letter from his/her academic advisor, stating the number of hours needed to graduate. Call the Human Resources Department for further information.
- Excellent written and verbal communication skills.
- High School diploma or GED
- Excellent time management and multitasking skills
- Computer literacy; Proficiency in Microsoft Word, Excel, Outlook, data entry
- Ability to enter data efficiently, timely and correctly in order to meet deadlines
- Good planning and organizational skills
- Well-developed verbal, listening, and written communications skills
- Strong computer knowledge.
- Detail oriented.
- Ability to work independently or as a team player
- Attention to detail and a high level of accuracy and confidentiality
- Ability to maintain a professional appearance and manner
- Ability to contend with a wide variety of people on various issues
- Ability to work in a busy office with constant interruptions
Repetitive movement of hands and fingers - typing and/or writing. Frequent standing, and/or sitting. Occasional walking, stooping, kneeling or crouching. Reach with hands and arms. Visually identify, observe and assess. Ability to communicate with supervisor/students/colleagues. Regular physical attendance required. The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.
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