Part-time Executive Assistant Job Listing at Kelly Services in Melbourne, FL (Job ID 9418241)

Description

Kelly Services is partnering with a premier education organization seeking a Part-Time Executive Assistant opening – Remote. Interested? Apply now!

 

Part time Executive Assistant

 

Location: Remote – based out of Melbourne, FL (occasional office in person meetings required)

 

Hours: Part-time, starting between 25-30 hours per week ; Monday -Friday 5-6 hours daily between the hours of 8a and 3p EST, it is likely this position can turn in to a full time 9-5 role down the road

 

Duration: contract to hire

 

Salary target: $30-33/hr.

 

Minimum travel may be required for event planning as needed

Items to Notate

• Client is seeking talent that currently resides within the state of Florida.
• Client is notating that there will be times throughout the calendar year that the talent will need to report to the main office facility in Melbourne, FL for meetings/ in office activities.

 

Requirements

• Bachelor's Degree in Business Administration/ Management or equivalent.

• Minimum of 7 years' experience supporting C-Suite Executives.

• Solid knowledge of office procedures.

• Ability to work independently from conception to completion.

• Expert level verbal, written, and professional communication skills.

• Proactivity and self-direction.

• Very strong interpersonal skills.

• Excellent time management skills.

• High attention to detail.

• Proven ability to meet deadlines.

• Driven to ensure company's success.

• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.

• Forward looking thinker who actively seeks opportunities and proposes solutions.

• Advanced knowledge of Microsoft Office Suite and Google.

 

Position Summary

The Executive Assistant is responsible for providing comprehensive support to the CEO/President and is the primary point of contact for internal and external constituents on all business matters. This position manages the CEO/President's daily calendar, including scheduling meetings, confirming appointments, and writing agendas and/or itineraries. This dynamic position requires a strong business sense, the ability to decipher priorities, and make sound judgment calls. It requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and discretion. The Executive Assistant serves as a liaison to the Senior Leadership Team. Duties performed are at the highest level possible on a consistent basis.

 

Essential Duties and Responsibilities

• Direct executive administrative support to the CEO/President.

• Facilitates the efficient utilization of the CEO/President's time through development and coordination of a complex calendar of appointments, meetings, and social engagements.

• Manages diversified and sensitive matters with a high level of confidentiality and discretion.

• Exercises good judgement in a variety of situations.

• Maintains comprehensive and accurate records.

• Complies and submits expense reports.

• Remains competent and current through self-directed professional reading, attending professional development seminars, and attending training courses.

• Substantial planning and scheduling of the CEO/President's calendar and meetings while ensuring CEO/President's schedule is respected.

• Resolves scheduling issues.

• Demonstrates leadership to maintain credibility, trust, and support with Senior Leadership Team.

• Prioritizes conflicting needs and handles all matters expeditiously, proactively, and with follow-ups.

• Makes travel arrangements and prepares agendas and itineraries.

• Completes projects assigned by the CEO/President by establishing objectives, managing time, monitoring progress, and problem-solving.

• Serves as event coordinator for various company functions.

• Compiles letters, memos, documents, or other items.

• Attends Board meetings and takes meeting minutes.

• May provide support to members of the Board.

• May create PowerPoint presentations.

• Maintains comprehensive and accurate records.

• Reviews, edits, creates, and distributes correspondence.

• Organizes and submits expense reports.

• Enhances the CEO/President and company's reputation in a positive light.

• May communicate directly on behalf of the CEO/President.

• Comply with applicable standards and ethics.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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