Project Coordinator Job Listing at Kelly Services in Orlando, FL (Job ID 9330446)

Description

Kelly Services is partnering with our client, a full-service HVACR company based in Orlando, FL (zip 32837), to seek a dedicated Project Coordinator. In this role, you will collaborate closely with Project Managers to ensure the seamless planning, administration, financial management, and reporting of various projects.

Schedule: Monday - Friday, 7:00 AM to 4:00 PM

Salary: Up to $55,000 (Based on Experience)

Essential Functions:

• Provide comprehensive administrative support including typing, filing, emailing, and correspondence routing.
• Generate Purchase Orders for Project Managers and Field Employees.
• Review all invoices before Project Managers' signatures.
• Oversee the setup and maintenance of job files.
• Prepare Submittal Manuals and Payment & Performance Bonds as necessary.
• Manage billing for ongoing projects and prepare Pay Applications.
• Address payroll queries from the Accounting department.
• Monitor Accounts Receivables and handle past due notices and liens.
• Coordinate permit requests and inspections as required.
• Maintain and issue Notice To Owners and Certificates of Insurance.
• Prepare WIP Reports for Project Managers monthly.
• Initiate Warranty Letters and distribute them accordingly.
• Arrange travel and accommodations for Project Managers and Field Employees.
• Keep Project Managers informed of any project updates or changes.
• Attend weekly AR meetings to review collection activities.

Education and Experience:

• High school diploma required.
• AA degree in Business Administration preferred.
• Minimum of seven (7) years of experience as an Administrative Assistant or Project Coordinator in the Construction field.

Knowledge, Skills, and Abilities:

• Familiarity with construction forms and permits.
• Proficient in Microsoft Office Suite.
• Strong administrative skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and thrive in a fast-paced environment.

Safety Responsibilities:

• Demonstrate commitment to safety protocols and procedures.
• Adhere to all safety, health, and loss prevention rules and regulations.
• Stay vigilant to potential hazards and maintain a safety-conscious mindset.

If you are a proactive individual with a passion for project coordination and a dedication to safety, we invite you to apply for this exciting opportunity with Kelly Services. Join our team and contribute to the success of our client's projects in Orlando. Apply now!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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