Description
SALARY: $26.21/hr. (NEGOTIABLE)
Non-Exempt POSITION SUMMARY
This position will be responsible to ensure that the financial data for assigned grants are following grant regulations. Will serve as the primary financial contact for assigned grants. Will work closely with Accounting Management and Grant Program Directors to ensure assigned grants are in compliance with federal and state regulations. The Grant Accountant will be responsible for all monthly, quarterly, and annual accounting functions for each assigned grant along with the necessary grant financial reporting to external agencies/funders. Will verify financial information is accurate, complete and in accordance with established accounting rules and regulations. Continuation of this position is contingent upon funding allocations.
DUTIES AND RESPONSIBILITIES:
1. Become well versed in the contract/award requirements of assigned grants.
2. Review grant award letters and identify key grant components: grant award amount, budget period, allowable/unallowable expenses, budgeted line items, reporting requirements, matching requirements, close out requirements, etc.
3. Oversee the accounting functions for federal and state grants managed/operated by Grant Program Directors who provide services to the Oneida community.
4. Perform post-award grant accounting functions, including budget and expense analysis, financial reporting, monitoring time and effort reporting and grant closeouts.
5. Assist Grant Program Directors with grant applications, budget preparation, financial processes, interpretation of financial results, and financial system navigation.
6. Maintain a working knowledge of grant business unit's operations.
7. Maintain grant award documentation.
8. Navigate through grant agency electronic systems to research grant regulations, submit financial reports to external grant agencies and monitor financial activity.
9. Prepare and submit required financial reports to the grant agencies by the specified due dates in the grant agreement.
10. Establish a working knowledge of the Accounting financial system software including, but not limited to: General Ledger, Accounts Payable, Accounts Receivable, Payroll, Purchase Management, Fixed Assets, Intra-tribal and Grant Tracking Software.
11. Verify financial information is complete, accurate, and in compliance with applicable federal, state and Tribal accounting policies and procedures.
12. Calculate, code and/or enter transactions into various Accounting financial systems including, but not limited to: Accounts Payable, Accounts Receivable, General Ledger, Travel, Fixed Assets and Payroll.
13. Reconcile general ledger accounts.
14. Generate timely and accurate financial reports for Program Directors, and department management.
15. Work cooperatively with internal and external auditors.
16. Collaboratively participate in staff meetings and act as a mentor to Accounting Assistants.
17. Maintain professional and technical knowledge by conducting research, attending seminars/webinars, educational workshops, classes and conferences.
18. Adhere to all Tribal Personnel Policies and Procedures, Tribal Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
19. The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
1. Frequently walk, sit; reach with hands and arms; and talk and hear. Occasionally stand, stoop, kneel, crouch, and lift and/or move up to twenty-five (25) pounds.
2. Work is generally performed in an office setting with a moderate noise level.
3. A Tuberculosis (TB) Screening and/or 2 step TB Skin Test is required within thirty (30) days of employment and annually thereafter as required.
STANDARD QUALIFICATIONS:
1. Knowledge of accounting and budgeting standards, policies, and practices.
2. Working knowledge of computerized financial systems.
3. Skill in preparing, reviewing, and analyzing operational and financial reports.
4. Skill level in navigating websites, Adobe, word-processing and spreadsheet software programs.
5. Excellent organizational skills.
6. Must be detail oriented and able to work with a high level of accuracy.
7. Ability to work independently to meet strict daily, weekly, monthly, and yearly accounting deadlines.
8. Ability to communicate efficiently and effectively both verbally and in writing.
9. Ability to establish and maintain good working relationships with individuals of varying social and cultural backgrounds.
10. Ability to make solid decisions and exercise good judgement.
11. Ability to multi-task.
12. Ability to facilitate meetings.
13. Ability to interpret applicable federal, state, and tribal regulations, and requirements.
14. Must adhere to strict confidentiality in all matters. (Must sign a confidentiality statement prior to employment.)
15. Must be willing and able to obtain additional education and training.
16. Must pass a pre-employment drug screening. Must adhere to the Nation's Drug and Alcohol-Free Workplace Policy during employment.
17. Must pass a background security check with the Oneida Nation in order to meet the Employment Eligibility Requirements, Tribal/State Compact and/or Oneida Nation Gaming Ordinance as they pertain to the position. A temporary license or Gaming License issued by the Oneida Gaming Commission is required as a condition of employment and continuing employment within the Oneida Nation Gaming Division.
18. A valid driver's license or occupational driver's license, reliable transportation, and insurance are required. Must obtain a Wisconsin driver's license or occupational driver's license within thirty (30) days of employment if applicant has an out-ofstate driver's license. Must be authorized as eligible to operate a Personal vehicle under the Oneida Nation's Vehicle Driver Certification and Fleet Management Law prior to actual start date. Must maintain driver's eligibility as a condition of employment.
PREFERRED QUALIFICATIONS:
Applicants please clearly state on the application/resume if you meet these qualifications.
1. Experience working with federal and state grants.
MINIMUM QUALIFICATIONS:
Applicants please clearly state how you meet these qualifications on the application/resume.
1. Bachelor's Degree in Accounting.
2. Two (2) years accounting work experience and/or an equivalent combination of education and experience may be considered.
ITEMS TO BE SUBMITTED:
1. Must provide a copy of diploma, license, degree or certification upon employment.
Department: Central Accounting
This is a full time position
Job Code: 03319
Closing Date: Until Filled
Responsible to: As Assigned
Transfer Date: 1/22/24
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