Fleet Administrative Coordinator Job Listing at State of Vermont in Montpelier, VT (Job ID 80FAC5B1-ED89-4)

Description

Overview

The Department of Buildings and General Services (BGS) Fleet Management is seeking a dedicated and detail-oriented Fleet Administrative Coordinator to join our team!

 

Fleet Management Services (FMS) is the centralized fleet services program. FMS is responsible for the management and oversight of all state-owned passenger vehicles and light duty trucks.

The Fleet Administrative Coordinator will play a pivotal role in overseeing various aspects of fleet purchasing and leasing. This includes managing vehicle procurement processes and analyzing transportation demands to advise departments on suitable vehicle selections. The coordinator will also monitor compliance with electric vehicle mandates, promote EV adoption, and handle the administration and adjustment of lease agreements. Establishing customized lease rates, managing accounts billing, and administering accident claims are also key responsibilities.

 

In addition, the role involves developing vehicle specifications, sourcing upfit equipment, recording and managing fleet data, and providing necessary system support. This position will be tasked with coordinating vehicle deliveries and registrations, conducting asset inventories, and reporting any discrepancies.

 

We are looking for a collaborative team player who thrives in a small team environment and is willing to perform routine data entry tasks and mathematical calculations. Strong problem-solving skills, a high attention to detail, and the ability to meet ongoing deadlines are essential. The ideal candidate will have the initiative to research and document state or federal regulations related to fleet management and procurement. Proficiency in Microsoft Office Suite, particularly Excel, is required. Excellent written and verbal communication skills are necessary for effective interaction with leadership, employees, and vendors.

 

This position is office-based, with all tasks performed on-site.

Who May Apply

This position, Fleet Administrative Coordinator (Job Requisition #50346), is listed as a STATE PROMOTIONAL ONLY posting. Only current State of Vermont employees who have successfully completed an original probationary period OR non-State employees eligible for veteran's preference are eligible to apply for this position. Your application will not be considered if you do not meet one of these requirements.
If you would like more information about this position, please contact Stacy Desisto at stacy.desisto@vermont.gov.
Resumes will not be accepted via e-mail. You must apply online to be considered.

Environmental Factors

Work is performed in a standard office setting, but some travel may be required, for which a private means of transportation is required.

Minimum Qualifications

Four (4) years or more of administrative experience that includes duties related to asset management, accounting, or finance. 

Preferred Qualifications

Associate's degree or higher in business, accounting, or related field.

Experience using VISION and/or Assetworks FleetFocus fleet management software.

Ability to manage data housed within a complex database.

Ability to learn new computer programs.

Ability to read and understand policy/statute.

Ability to understand vehicle specifications.

Special Requirements

A valid driver's license is required.

Total Compensation As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium
• Dental Plan at no cost for employees and their families
• Flexible Spending healthcare and childcare reimbursement accounts
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Work/Life balance: 11 paid holidays each year and a generous leave plan; many jobs also allow for a flexible schedule
• Low cost group life insurance
• Tuition Reimbursement
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Want the specifics? Explore the Benefits of State Employment on our website. Equal Opportunity Employer The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

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