Description
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Closing Date:
Type of Position: Professional Staff - Project/Program Administration
Job Type: Regular
Work Shift: Day Shift (United States of America)
Sponsorship Available:
NoInstitution Name: University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
At UAMS we value Diversity, Equity and Inclusion.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department: FIN | Finance SC Procurement Team A
Department's Website:
Summary of Job Duties: The Associate Procurement Services Specialist will report to a Procurement Supervisor, Contract Manager, or Administrative Services Manager. S/He is assigned the high volume and/or moderately complex buyer functions. S/He serves as a critical needs processor and is responsible for procurement of bill-only surgery or other critical patient care procurements for UAMS. S/He ensures standard methodologies for all processes (contract management, analysis, and reporting) are conducted and maintained and ensures that work product is in compliance with Arkansas State Laws, DFA Policies, UA System Polices, and UAMS policies and procedures.
Responsibilities:
• The primary focus and responsibility of this position will be processing routine purchase requisitions for the procurement of medical/surgical, research, academic, operational and administrative supplies, purchased services, non-complex capital and non-capital equipment, and related maintenance/service agreements for UAMS.
• Process assigned purchase requisitions within the set turnaround times.
• Reviews vendor quotes, bids, and proposals for terms and conditions that may conflict with Arkansas state law, UAMS policy, industry best practice, or sound business practice as required.
• Reviews for compliance with State Purchasing and Accounting procedures, The Joint Commission standards and UAMS policies and procedures for medical equipment procurement.
• Processes Invitations to Bid, obtains competitive bids, quotes, and proposals as required.
• Transmits purchase orders to vendors.
• Assists in negotiating best price on supplies, services, and equipment as directed.
• Develops and maintains positive relationships with suppliers and internal/external customers, while ensuring compliance to applicable state laws, regulations, policies, and procedures as required.
• Provides guidance to departments as required.
• Meets with assigned departments to coordinate procurement activities as required.
• Position requires strong organizational and multi-tasking skills.
• Resolves Purchase Order pricing, unit of measure, quantity and product discrepancies. Assists as appropriate with invoice, receipt, or other discrepancies as required.
• Serves as liaison between accounts payable, receiving, departments, and vendors on invoice and receipt discrepancies as required. Responsible for Purchase Order problem resolutions.
• Troubleshoots problems with purchase orders and/or composes correspondence for documentation purposes, verifies and processes sole source and emergency purchase orders.
• Provides routine reports as required.
• Perform other duties as assigned.
Qualifications:
Minimum Qualifications:
- The formal education equivalent to a Bachelor's Degree in Public Administration, General Business, Accounting or a related field plus one (1) year of experience in procurement OR High School Diploma/GED plus five (5) years of experience in procurement.
Additional Information:
15% - Maintains records of inventory and tracks purchase requests and purchase orders
15% - Submits purchase requests to vendors in compliance with UAMS requirements and policies
20% - Analyzes purchasing patterns and history to determine cost saving measures and resolves pricing, unit of measure, quantity and product discrepancies 25% - Processes purchase requisitions for the procurement of medical/surgical, research, academic, operational and administrative supplies, purchased services, capital and non-capital equipment, and related maintenance/service agreements for UAMS 5% - Prepares contracts and agreements as appropriate
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements: Criminal Background Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity: Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting
Frequent Physical Activity: N/A
Occasional Physical Activity: Grasping, Reaching, Standing, Stooping, Talking, Walking
Benefits Eligible: Yes
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