Blank Assistant 3 - BLANK AST 3 Job Listing at University of California in Davis, CA (Job ID 67424)

Description

Job Summary

The National Center for Interventional Biophotonics Technologies (NCIBT) is an NIH-designated center under the Department of Biomedical Engineering and the Neurological Surgery Department.

Apply By Date

4/30/20247 at 11:59pm

Minimum Qualifications

For full consideration applicants are encouraged to upload license and certification if required of the position. 

• Proven experience as an Administrative Assistant or similar role, preferably supporting academic leaders or high-level executives.
• Exceptional organizational and time management skills, with the ability to multitask, prioritize tasks, and meet deadlines. Ability to assign priorities to numerous projects simultaneously with attention to detail.
• Proven experience with coordinating events such as scheduling meetings and speakers, reserving rooms, ordering supplies, tracking inventory, and handling correspondence.
• Strong interpersonal and communication skills to effectively interact and communicate with prospective and current students, staff, faculty, and administrators.
• Excellent written and verbal communication skills, with a keen eye for detail. Ability to work effectively in a team-oriented environment.
• Experience using various computer applications (Microsoft Office, Outlook, social media, and website management) to create event materials, answer correspondence, and update web pages.
• Flexibility and adaptability to handle changing priorities and work under pressure.
• Ability to exercise discretion and maintain confidentiality with sensitive information.

Preferred Qualifications

• Bachelor's degree in business administration, Communications, or a related field.
• Experience in a research or academic environment.
• Experience preparing documents, reports, and flyers, and editing and proof-reading final copy for spelling, and attractiveness.
• Experience managing educational activities (seminars, workshops, etc.).
• Communication public relations experience.
• Knowledge of UC Davis AggieExpense and AggieBuy.
• Knowledge of university event policies and procedures.

Department Description

This position will provide high-level administrative support to the center director, the deputy director, the administrative director, project leaders, and the training and dissemination leadership group. The individual should be able to work independently in an environment characterized by multiple tasks, frequent interruptions, and changing work priorities. The individual will be responsible for updating the center's web page, assisting in training and dissemination efforts, and organizing events.

Position Information

• Salary or Pay Range: $27.34 to $39.18
• Salary Frequency: Hourly
• Salary Grade: 108
• Payroll Title: BLANK AST 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: 8 Hour
• Location: Genome & Biomedical Sci Fac
• Union Representation: Yes, CX
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: Hybrid
• THIS IS NOT AN H1- B OPPORTUNITY  

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy Benefits Summary and our Benefits Page

• If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC:  https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Maternity, Paternity, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Paid time off for professional development as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Access to free professional development courses and learning opportunities for personal and professional growth
• Wellness and on-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistant for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Special Requirements

• This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time.  Federal, state, or local public health directives may impose additional requirements.  

Diversity, Equity, Inclusion and Belonging 

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. 

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

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