Description
About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.
Departmental Overview
The mission of Student Affairs Finance is to provide accurate and timely analysis and support that clients can trust. Our value-added services are forged through strategic partnerships that empower our clients in their decision making to enhance the student experience.
We are looking for staff who embody our aspirational culture to create a great workplace where staff trust the people they work with, take pride in what they do, and feel a sense of community in support of the student experience.
Application Review Date
The First Review Date for this job is: May 15, 2024
Responsibilities
Document Production:
- Drafts and executes purchase orders, utilizing standard terms and conditions for materials, supplies, equipment, and services.
- Drafts Request for Quotations (RFQs), including specifications and terms and conditions and Request for Proposals (RFPs) under supervision.
- Learns to initiate and track purchase orders through product/service delivery.
- Uses technology to produce and transmit high quality work efficiently and effectively.
- Develops, organizes, and maintains file documentation pertinent to audit reviews, contract terminations, federal contracting certifications, bid protests and disputes.
- Participates on cross-functional commodity teams or other strategic sourcing initiatives.
- Collaborates with more senior buyers and with events team in order to review and modify off-site event agreements when needed, often with quick turnaround time required.
- Researches change order requests and learns to determine best course of action.
- Ensures electronic contract files are complete and kept up to date.
- Provides insight regarding how processes can be made more efficient and how communications to departments can be more effective.
- Identifies and communicates department end user's “pain points” to procurement team along with ideas for how to resolve those issues.
- Works with purchasing team and with others on campus as needed in order to support the implementation of the identified process improvements.
- Ensures own blucard transactions comply with policy and are reconciled and approved on time.
- In support of our clients, consistently meet standard turnaround times with clear communication and timely follow ups using a Divisional ticketing system and BearBuy.
Relationship Management with Customers:
- Regularly communicates with organization's customers, reduces risk to the University by ensuring departmental compliance with procurement policy, and works in conjunction with end-users to develop specifications for RFQs.
- Identifies additional sources of supply for unique goods and services, develops cost and price analysis to evaluate supplier capabilities to meet University requirements, determines whether individual suppliers should be properly classified as an independent contractor or employee, reviews all low-value purchases for compliance and adherence to policy, and acts as “Org Node Approver” in BearBuy when necessary.
Relationship Management with Suppliers:
- Negotiates with suppliers for lower prices and better terms and helps resolve supplier performance issues.
- Communicates with suppliers to receive quotes, place orders, and expedite delivery.
- When needed, work with suppliers to be "vendored" or to update their information in UC Berkeley's financial system.
Analytical Practices:
- Performs cost analyses and reviews terms and conditions for appropriateness.
- Makes awards based on cost and specification requirements.
- Under general supervision, provides analysis of moderate purchasing projects.
- Participates in professional development and training.
- Interprets and applies basic University policies and procedures.
- Develops spreadsheets and other documentation to support analysis.
- Acquires and maintains a basic technical understanding of commonly purchased products.
Required Qualifications
- Analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options.
- Ability to communicate effectively in writing and verbally.
- Ability to read and interpret terms and conditions of basic contracts.
- Working level of proficiency in the use of standard spreadsheet and word processing software.
- Demonstrated history of customer service and ability to manage relationships across stakeholder groups.
- Understanding of ERP / financial systems (such as Jaggaer, Oracle, PeopleSoft, SAP, Banner, etc.).
Education/Training:
- Bachelor's degree in related area and / or equivalent experience / training.
Preferred Qualifications
- Knowledge of and/or ability to learn about university departments and operations required in order to meet their procurement needs.
- Ability to understand or previous experience of following California Public Contract Codes and other contracting policies in a public sector setting.
- CPSM/CPM or CPPO.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $31.13 - $38.51.
- This is a 100%, full-time (40 hours per week), career position that is eligible for full UC benefits.
- This position is non-exempt and paid bi-weekly.
- This is a remote-friendly position, eligible for up to 97% remote capability, with occasional days required to be onsite during the year.
How to Apply
To apply, please submit your resume and cover letter.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
The University of California's Affirmative action policy.
The University of California's Anti-Discrimination policy.
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