Word Data Processing Clerk III - Administrative Support Coordinator Job Listing at City of Edmonton in Edmonton, AB (Job ID 49542)

Description

The Edmonton Police Service has an opportunity for one (1) Administrative Support Coordinator. This position will provide all aspects of administrative support the Executive Director of the Value and Impact Division and the Executive Director of the Corporate Communications Division. The successful candidate will be responsible for the following duties:

• Manages both Executive Director's calendars, booking meetings and appointments; and able to make independent decisions regarding these tasks.
• Coordinate travel arrangements for Executive Director's, booking flights, hotels, and transportation services, as well as managing travel itineraries and expenses.
• Prepare expense claims.
• This position will be responsible to support the tracking of community engagement requests for both Community Relations unit in Value and Impact Division and Partner and Stakeholder Engagement in Corporate Comms.
• Maintain a division diary date system for the Executive Director's to monitor the Annual Performance Plans (APP) for all members within the Division.
• Maintain detailed financial records of all non-personnel expenditures and invoicing as needed.
• Create and assign Executive Office Tracking Sheets.
• Ensure all tracking sheets are concluded in the system in a timely manner.
• Attend meetings and prepare meeting minutes.
• Perform other related duties as required.