Office Assistant 3 - Tutoring Center Job Listing at Clark College in Vancouver, WA (Job ID 4546406-3)

Description

Description

Clark College is currently accepting applications for a full-time, permanent classified Office Assistant 3 in the Tutoring Center. Under general supervision, this position serves as the primary point of contact and independently performs a variety of complex clerical projects and assignments and responds to inquires requiring substantive knowledge of office/departmental policies and procedures. Weekly hours will be divided between various tutoring centers.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

Position Responsibilities

JOB DUTIES AND RESPONSIBILITES:

• Monitor the front desk and assist students with checking in, setting appointments, and using resources (computers, printers, books, etc.). 
• Resolve problems and respond to inquiries regarding rules, regulations, policies, department procedures, and department services; answer telephones; receive and refer visitors. 
• Maintain regular communication with Program Manager and Program Support Supervisor about center activities; provide direction to part-time and student employees. 
• Review documents, records, or applications for completeness, accuracy, and compliance with rules; determine and explain action necessary to achieve compliance or approval. 
• Compose office correspondence such as requests for documentation and respond to requests for information; devise, evaluate and revise forms for internal use. 
• Prepare or assist in the preparation, compilation, and coordination of reports and records. 
• Order, receive and maintain inventory. 
• Perform related duties as required.

Qualifications

POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

• High school diploma or equivalent. 
• Two (2) years of clerical experience in a fast-paced environment. 
• Experience working in a tutoring center or knowledge of tutoring practices.
• Experience using Microsoft Office Suite, including MS Word, Excel, Outlook. 
• Flexible schedule, including some weekday evening (until 6:00 pm) and Saturday hours.

Supplemental Information

JOB READINESS/WORKING CONDITIONS:

• Excellent written and oral communication skills to effectively communicate with diverse groups and individuals. 
• High level of professional judgement and discretion.
• Excellent communication, organizational and interpersonal skills.
• Ability to be self-directed and work independently in a team environment.
• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
• The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation. 
• This position is represented by Washington Public Employees Association. 
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

WHAT WE OFFER:

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs. 
• McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant. 
• Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall. 
• Campus bookstore offers snacks, apparel, and specialty supplies. 
• On-campus early childhood education care program (pending registration and availability). 
• Gym and recreation facilities available for membership. 
• Clark promotes wellness with a variety of different workshops and events. 

 SALARY/BENEFITS:  Salary Range: $3,028-$3,999/month | Step A-M (commensurate with qualifications and experience) | Range: 34| Code:  100J
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.
 
APPLICATION DEADLINE:  Required application materials must be completed and submitted online by 3 p.m., July 8, 2024.
 
REQUIRED ONLINE APPLICATION MATERIALS:

•  Clark College online application 
• Current resume, with a minimum of three (3) references listed.
• Cover letter describing background and experience related to qualifications and responsibilities of the position.
• Responses to the supplemental questions included in the online application process.

Please apply online at www.clark.edu/jobs. 
 
To contact Clark College Human Resources, please call (360) 992-2105 or email recruitment@clark.edu.
 
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
 
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu. The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.

ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

CORRECTIONS OR EXTENDED NOTICES 
Corrected or extended notices will be posted online and in the Human Resources Office.                                          
Clark College's Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
 
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision, and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support, and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu, 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. 
 
Clark College Human Resources
June 14, 2024
24-00084

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