Description
Working with us takes a certain kind of person; we want someone who identifies with our values and is willing to challenge themselves both personally and professionally. We seek employees who are passionate about serving and making a difference in the lives of others.
Make more than a Living, Make a Difference
Our Benefits:
- Low-Cost Medical, Dental and Vision Insurance
- 19 days of Paid Time Off the first year
- 11 paid holidays
- Retirement savings plan with employer match up to 5%
- Flexible spending accounts
- Paid short-term and voluntary long-term disability
- Group Term Life and AD&D Insurance
- Voluntary term life insurance
Hourly Rate: $17.00
Position Concept
The Workforce Operations Assistant is an integral part of the Eckerd Workforce Development Team. The responsibilities of this position include screening and fielding calls; managing calendars; arranging for meeting and programmatic events; preparing reports, filing and entering data; receiving and directing visitors; word processing; creating spreadsheets and presentations. The Operations Assistant may be required to assist with overflow work from other members of the team. The successful candidate for this positon will demonstrate strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff and outside clients and vendors.
Essential Functions
- Provides general administrative and clerical support including mailing, scanning, faxing and copying, reserves space, orders refreshments and prepares presentation materials for meetings and workshops as needed.
- Schedules participant intake, orientation, and workshops.
- Writes and distributes email, correspondence memos, letters, faxes, and forms.
- Establishes and maintains monthly and quarterly reports for both internal and external customers as well as community partners to ensure the timely and accurate flow of information.
- Develops and maintains a filing system; ensures files are organized, accurate, up-to-date, and clearly marked for easy access.
- Ensures quality control by ensuring all documentation is scanned and accurate in the database and/or State Reporting System.
- Conducts follow-up services by contacting participants and documenting current status on a monthly basis.
- Conducts random file audits to ensure compliance with Federal, State and local requirements.
- Orders, inventories, and monitors supplies.
Other Duties Include, But Not Limited To
- Provide coverage for other staff when necessary. This could include but is not limited to: classroom facilitation, escorting participants to job interviews/fairs, conducting orientation/assessment, researching organizations to provide support services, recruiting participants as needed.
- Participate in required training and development activities as required.
- Monitor policies and procedures to ensure accuracy and compliance.
- Report any acts, incidents or conditions that reflect the possibility of inappropriate participant-to-participant or staff-to-participant relationships.
- Perform other duties as assigned.
Position Specifications
Education: High School diploma or equivalent required.
Experience: 2+ years of hands on administrative support experience.
Skills: Proficiency in MS Word, MS Excel, MS PowerPoint and MS Outlook a must, knowledge of operating standard office equipment, excellent communication skills both written and verbal, ability to prioritize projects, strong problem solving skills, good research skills and attention to detail
Physical Demands: Requires sitting for approximately 2/3 of each day, ability to move or lift up to 25 pounds.
Other: Must have appropriate and valid state driver's license and be able to meet requirements for Eckerd's Auto Insurance and be able to drive for business purposes. Must meet state criminal background check requirements. Some travel maybe required.
Travel: Must be able to meet requirements for Eckerd's Auto Insurance and be able to drive for business purposes.
*This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified.
About Our Workforce Programs:
Eckerd Connects provides Workforce Innovation and Opportunity Act (WIOA) services through contracts with the U.S. Department of Labor and local workforce boards, partnerships, and strategies to provide and create a career pathway for youth, adults, and dislocated workers. Training services include occupational skills training, customized training, on-the-job training, incumbent worker training, and transitional employment opportunities. We provide youth with development, academic instruction, career & technical education, and access to the 14 WIOA Youth Elements. We establish and develop relationships and networks with large and small employers and their intermediaries as well as develop, convene, or implement industry or sector partnerships.
Eckerd Connects | Workforce Development
Connect with Us Video: https://www.youtube.com/watch?v=H0Qtn-KpLpc&t=2s
Copy & paste the link into your browser for more program information: https://eckerd.org/jobs-training/workforce-development/
Copy & paste the link into your browser for more program information: https://eckerd.org/jobs-training/one-stop-centers/
In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Auxiliary aids and services are available upon request to individuals with disabilities. Relay Services Dial 711. Submit Request: https://eckerd.org/about-us/contact-us/
Know Your Rights: Workplace Discrimination is Illegal
Copy & paste the link into your browser: https://www.dol.gov/agencies/ofccp/posters.
Copy & paste the link into your browser: https://www.dol.gov/agencies/ofccp/self-id-forms
Eckerd Youth Alternatives, Inc. ("Eckerd Connects") is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, age, disability, or status as a protected veteran.
Eckerd Connects is a drug-free workplace and utilizes E-verify to confirm employment eligibility.
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