Management Assistant Job Listing at Kaiser Permanente in Wailuku, HI (Job ID 3377664-2024-04-17)

Description

Job Summary:
Provides moderately complex administrative and operational clerical support to department managers and/or staff. Serves as resource person to staff, members, and outside vendors. Responsibilities may include answering phones and relaying messages/information to both departmental staff and callers; scheduling/calendaring meetings and conferences; maintaining filing systems; ordering/stocking office supplies; opening/sorting mail. Types/proofreads/composes correspondence; creates graphs and presentations; researches issues as needed.

Essential Responsibilities:

• Answers phones, takes messages, and greets visitors or outside vendors.


• Maintains calendars and schedules conference rooms.


• Drafts, edits, proofread and prepare correspondence; creates reports, graphs, and presentations.


• Inputs data and maintains established databases; gathers and researches information.


• Researches files and documents. Collects data for maintenance of required records.


• Exchanges information with functional employees, external vendors and representatives in support of ongoing business services.


• Provides additional moderately complex administrative support as needed to other staff members.


• Administers programs, projects, and/or processes specific to operating unit served.


• May serve as administrative liaison for others within and outside organization regarding administrative issues relating to purchasing, personnel, facilities, and operations.


• May conduct department-specific training.


• May establish work priorities and scheduling. May train administrative support staff.


• May develop department administrative policies and procedures.

• Minimum three (3) years administrative assistant or related experience.

• High school diploma or GED.

• N/A

• Type 45 wpm.
• Demonstrated ability to prioritize and complete detailed work with accuracy and within time line requirements.
• Demonstrated knowledge of and skill in adaptability, interpersonal relations, oral communication, written communication, organization, customer service, teamwork, project management, problem solving, and decision making.
• Demonstrated knowledge of and skill in word processing, spreadsheet, and database PC applications.

• Specialized knowledge related to department (e.g. finance, compliance, benefits).
• Associates degree in business administration or related field.