Description
BASIC FUNCTION: Perform a variety of complex, specialized duties requiring excellent
communication skills; utilize specialized knowledge and independent judgment involving frequent
and responsible public contact; responsible for the preparation, tracking and organizing of all
facility acquisition and construction related agreements and/or contracts for legal review and Board
approval; utilize various computer software programs.
REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential
functions shown below. This position description is not intended to be an exhaustive list of all
duties, knowledge, or abilities associated with this classification, but is intended to accurately
reflect the principal job elements).
E = Essential Functions
Perform a variety of complex, specialized duties requiring excellent communication skills; utilize
specialized knowledge and independent judgment involving frequent and responsible public
contact; responsible for the preparation, tracking and organizing of all facility acquisition and
construction related agreements and/or contracts for legal review and Board approval; utilize
various computer software programs. E
Plan, organize and supervise the daily operations of contract administration. E
Receive and respond to inquiries related to contracts, professional services agreements, bids and
other related issues. E
Develop contractual agreements between the District and external organizations and companies
related to architecture and construction. E
Coordinate and refer matters of legal interpretation to appropriate legal counsel. E
Communicate with District personnel and external organizations regarding District policies and
procedures for contracts, bids and related activities. EPage 2 of 3 Contract Analyst
Respond to questions, provide assistance and offer technical support to vendors to promote the
timely approval of contracts. E
Communicate with District personnel, project managers and external organizations regarding
District policies and procedures for contracts, bids and related activities. E
Interface with building and grounds staff and Board of Education members in developing and
managing contract documentation. E
Update and maintain contract management database and other information. E
Summarize and organize contract files and track work in progress. E
Train, assign, supervise, and evaluate the work of assigned personnel. E
Perform related duties as assigned.
MINIMUM QUALIFICATIONS:
TRAINING, EDUCATION AND EXPERIENCE:
Any combination of education, training and/or experience equivalent to: BA/BS Degree plus
related courses, and seven years of relevant experience.
LICENSES AND OTHER REQUIREMENTS:
Valid California driver's license.
Employment eligibility that may include fingerprints, Tuberculosis and/or other employment
clearance.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Complex, specialized facility acquisition and construction procedures
Advanced research techniques; correct English usage, grammar, spelling, and punctuation
Telephone techniques, systems and etiquette
Interpersonal skills using tact, patience and courtesy; good communication skills and techniques
District policies, applicable sections of the State Education Code and other laws and regulations
Principles of administration, management, evaluation, and supervision
Collection and organization of information including electronic data
Methods to interpret, apply and explain rules, regulations, policies, and procedures
Computer software, hardware, and related technology
Training and professional development programs and techniques
Purchasing policies and procedures
Technical aspects of researching, comparing and purchasing supplies, materials, equipment, and
services
Decision-making, organizational, analytical, planning, and problem-solving skillsPage 3 of 3 Contract Analyst
ABILITY TO:
Perform a variety of complex, specialized duties involving specialized knowledge and independent
judgment
Prioritize responsibilities to provide timely contract analysis
Communicate clearly; understand and interpret District and other rules, policies and procedures
Understand and follow oral and written directions; work independently
Work with computer software, hardware, and related technology
Meet schedules and time lines
Maintain records; analyze situations accurately and take appropriate action
Work cooperatively with others
Complete work accurately and as directed with many interruptions
Organize, coordinate and prioritize a large volume of activities, programs and services
Identify and resolve contract, construction and related issues in a timely manner
Prepare comprehensive narrative and statistical reports
Train, supervise and evaluate assigned personnel
Interpret legal and technical terminology contained in contractual documents
WORKING CONDITIONS:
ENVIRONMENT:
Office environment; driving a vehicle to conduct work; flexible schedules; constant interruptions
PHYSICAL DEMANDS:
Hearing and speaking to exchange information in person or on the telephone; seeing to file a variety
of documents; reaching overhead, above the shoulders or horizontally, or bending at the waist to
retrieve or store records or files; dexterity of hands and fingers to operate standard office
equipment; lifting light objects.
NON-DISCRIMINATION POLICY:
The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.
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