Facilities & Office Services Clerk Job Listing at Seyfarth Shaw in New York, NY (Job ID 2247)

Description

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you'll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

In this position, you will be an integral part of the New York office reporting to the Office Services and Facilities Manager to provide critical support to a high performing team of attorneys and staff. In this role you are responsible for various facilities support duties, including upkeep and maintenance programs and working with building management and vendors.  Additionally, you will have responsibility for office services, including fulfilling requests for scans, prints and copies, managing the mail, and preparing FedEx packages.

THE DAY-TO-DAY:

On any given day, you will be working with your colleagues on a variety of requests and projects. You will:

• Conduct daily walk-throughs and make daily lists of items that need to be addressed (e.g. spills, burned out light bulbs, etc.) and add to work log.
• Respond to users' requests, questions and complaints regarding office surroundings, furniture and fixtures to ensure a positive resolution. Maintain a log of pending and completed work.
• Set up conference rooms; install and remove miscellaneous equipment, (e.g., easels, podium, etc.)
• Communicate with building management and office personnel on various building updates.
• Supervise on-site vendors, furniture repairs and perform minor carpentry as needed (e.g., install door hooks, hang pictures, install nameplates, etc.)
• Maintain keys and security ID cards and issue new ones, as needed.
• Complete internal mail runs and daily Post Office trips. Sort and distribute incoming mail and deliveries. Pickup and deliver packages from outside delivery services as needed. Prepare FedEx packages.
• Scan, print, fax and copy to complete various customer service requests.
• Stock supplies and paper. Set-up offices with proper furniture, equipment and supplies.
• Send out and receive all messenger requests.
• Assist with ad hoc requests as needed

YOU HAVE:

• A high school diploma, a desire for career growth, and a genuine wish to help others
• Working knowledge of Microsoft Office Suite and an aptitude for learning new programs
• A detail-oriented skill set with the ability to budget time efficiently while handling multiple tasks.  A high degree of initiative with excellent troubleshooting and follow-through skills.
• Distinct speaking capability and a professional business appearance
• The ability to interpret and analyze information, follow written and/or oral instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients and staff in person, by email and telephone with professionalism, courtesy and diplomacy.
• Ability to work on-site Monday through Friday from 12:00 pm – 8:00 pm, plus occasional overtime as needed

WHAT WE PROVIDE:

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence. 

We are also proud to be an influential leader in inclusion and diversity. The firm has been recognized for our efforts by the Human Rights Campaign and the Minority Corporate Counsel Association. We are Mansfield 5.0 certified, a reflection of our ongoing commitment to advancing candidates from underrepresented groups.

MORE ABOUT SEYFARTH:

With more than 900 lawyers across 18 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

The salary range for this role is $55,000 to $60,000 annually, which is based on a 35-hour work week. This range is only applicable for jobs to be performed in New York. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay. 

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

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This position is based in New York, NY 10018