Description
Tetra Tech values the contributions of the entire team required to deliver a successful project for our clients, and we recognize that the administrative, technical, and management team members all play a key role in project delivery. Our Ocean Science Group, based out of South Kingstown Rhode Island, and within our WTR Business Unit is looking to quickly hire a Finance and Contracts Administrator. The Finance & Contracts Administrator will be trusted to provide efficient, accurate, and reliable support to Project Managers for price proposal development, project initiation, invoicing, collections, subcontract administration, and project closeout. Qualified candidates will have relevant experience in the architect/engineering consultant industry and will be prepared to step in quickly, effectively and with minimal training to allow our Project Managers to immediately and actively engage support. This position offers multiple growth opportunities in both finance/contract administration and project management.
Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.
Apply today and join the company that is Leading with Science®
Your Role:
The Finance & Contracts Administrator will help the Ocean Science Team deliver successful projects for our clients and achieve annual performance goals by assisting with and positively influencing:
- Fee Proposals – help Project Managers with billing rate table development, pricing template creation and review, consolidation of price proposal input across team members, profitability review.
- Project/Proposal Initiation/Closeout – help Project Managers prepare initiation forms, build work breakdown structures, set up projects in accounting system, maintain contracting records, finance/contracts closeouts, filing and archiving of project related documents.
- Contract Review Gatekeeper – help Office Manager ensure that established contract/bid review procedures are followed, properly documented, and filed in the contracting records.
- Invoicing and Collections – help Project Managers ensure all costs are invoiced in a timely manner and consistent with contract terms, interface with corporate billers, communicate with clients as needed for collections.
- Project Reviews- assist with the financial components of routine project reviews, help as needed to resolve issues, call attention to financial red flags (budget overruns, aging unbilled balances, slow collections), and gather information from PM/Project Controls on project challenges or deviations from workplans that may require evaluation of potential financial impacts.
- Accounting System Transition Support – provide finance support to PMs as the Ocean Science Group navigates the transition from a Deltek platform to an Oracle platform.
- Subcontract Administration – help Project Managers with subcontract preparation, monthly invoice review, cost accruals, payments, insurance certificates, health & safety records.
- General Accounting Guidance - Provides local direction to staff to ensure compliance with TT accounting policies, procedures, and deadlines including timesheets, expense reports, accounts payable and accounts receivable.
- Operations Support–may provide project level financial input in support of operational reporting tools designed to ensure a productive regional team and balanced workload such as backlog analysis, productivity forecasting, load levelling.
- Federal Reporting – may provide support to Federal grant management, small business reporting, or other client reporting requirements.
- Teamwork - maintains positive and productive working relationships and open lines of communication with Project Managers, Office/Ops Managers, Finance/Contracts team, Technical staff and Administrative staff. Will occasionally serve as backup to other Finance/Contract Administrators, Project Assistants, or Office Administrators to help balance workloads and provide vacation coverage.
- Other duties as assigned.
Qualifications:
- Bachelor's Degree plus a minimum 3 years of experience in finance/contract administration in the AE community.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint Outlook Teams)
- Experience with Deltek and/or Oracle is a plus.
- Must be organized, a resourceful problem-solver, a reliable team player, demonstrate high attention to detail and a commitment to accuracy, and have the self-initiative to follow-through on tasks until completion.
- Must have excellent communication skills (verbal and written) and strong interpersonal communication skills to interact with diverse personalities.
- Ability to multi-task and prioritize conflicting demands in a deadline-driven and at times highly demanding situations. This is an interactive position, therefore individual must have a positive, calm, and professional attitude while dealing with staff and clients in person, over the phone, and by email. Portray a positive professional image for the company.
- A high level of integrity and discretion in handling confidential information and professionalism in dealing with leaders is expected.
- This position is remote, or hybrid based in the South Kingstown RI office.
What We Can Offer You:
- An entrepreneurial-minded office backed by the resources of a large, international company.
- Individualized career development plans that include internal and external educational/training opportunities
- Passionate team of co-workers that think outside the box to develop innovative solutions to client and operations problems, while respecting and maintaining a work-life balance.
- Robust employee health benefits, retirement plan, and stock purchase program
- Convenient location, walking distance to restaurants, close to beaches and other waterfront amenities.
- Our goal is to create a space that enables collaboration and excellence in delivery with opportunities for mentoring and growth working in the office and from home.
About Tetra Tech:
Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 470 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—22,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
LinkedIn: @TetraTechCareers
Twitter: @TetraTechJobs
Facebook: @TetraTechCareers
Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech's core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.
Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.
We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.
Please no phone calls or agencies.
Additional Information- Organization: 100 DIV
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