Office Assistant, PIMMELA Job Listing at Tetra Tech in Manila, NCR (Job ID 40923)

Description

Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com.

Project Summary:

MSI is implementing the Philippines, Pacific Islands and Mongolia Monitoring, Evaluation and Learning Activity (PIMMELA) in the Philippines and across its geographic area of coverage, which includes 12 Pacific Island countries and Mongolia. PIMMELA will provide monitoring, evaluation, and learning (MEL) support services to USAID Mission in the Philippines and across its geographic area of coverage. PIMMELA will work collaboratively with the Mission's staff and its implementing partners (IPs) to provide assistance in performance management; third party monitoring and verification; evaluation services; collaboration, learning and adapting; and monitoring and evaluation of the health portfolio.

**Please note: Only Filipino citizens are eligible for this position**

Position Summary:

The Office Assistant will provide essential support in administrative tasks to ensure the smooth functioning of the office environment. The Officer Assistant will be reporting directly to the Financial and Administration (F&A) Director and will undertake various responsibilities to facilitate efficient operations and contribute to the overall effectiveness of the office.

Responsibilities:

• Assist with day-to-day administrative tasks in the office.
• Maintain office cleanliness and organization.
• Manage incoming and outgoing mail, packages, and deliveries.
• Manage external correspondence as needed.
• Assist in maintaining office supplies inventory by checking stock levels, placing orders, and ensuring adequate availability of essential items.
• Support the F&A team in organizing and maintaining documentation, records, and files in accordance with established procedure.
• Help set up meeting rooms and arrange equipment for events.
• Collaborate with team members to provide administrative support.
• Work closely with other members of the F&A team to provide support and assistance as needed, contributing to a collaborative and cohesive working environment.
• Assist in coordinating schedules and appointments, making travel arrangements, and organizing logistics for meetings or events as required.
• Perform other duties as assigned.

Qualifications:

• High school diploma required.
• Minimum three years of experience in a similar role required.
• Understanding of office procedures and equipment required.
• Good communication and interpersonal skills required.
• Strong organizational skills and attention to detail preferred.
• Ability to prioritize tasks and manage time effectively required.
• Proficiency in using office software such as Microsoft Office Suite including Word, Excel, and Outlook required.
• Professional English capability required, both written and verbal required.

MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.

We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.

Reasonable Accommodations:

MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech's Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

• Organization: 216 MSI