Description
Job Posting Details
Payroll Title: Gen Accountant 3
Job Code: 7735
Job Open Date: 1/30/2024
Application Review Begins: 2/14/2024
Department Code (Name): CTLR - Business & Financial Services
Percentage of Time: 100%
Union Code (Name): 99-Non-Represented
Employee Class (Appointment Type): Career
FLSA Status: Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade: Grade 21
Hiring/Budgeted Salary or Hourly Range: The budgeted salary range that the University reasonably expects to pay for this position is $67,200-$80,300/yr.
Full Salary Range: The full salary range for this position is $67,200-$119,600/yr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.
Work Location: Student Affairs & Admin Srvc Bldg- 3201
Working Days and Hours: Monday - Friday; 8:00am-5:00pm
Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement if applicable: Other-BFS supports a hybrid agreement for this position and will continue to do so as long as it makes sense for the position and meets the campus policies.
Special Instructions
For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement
In support of the UCSB Mission and UC Statement of Ethical Values, Business & Financial Services is an integral campus and community partner, providing sustainable value-added services and solutions to ensure responsible compliance and stewardship.
Benefits of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.
Brief Summary of Job Duties
Under the general supervision of the General Accounting Manager, the General Accountant 3 position uses in-depth accounting knowledge to resolve complex account reconciliations, (high level of complexity and high volume of transactions). Analyzes problems using of a variety of applications from multiple sources to determine solutions. Independently performs responsibilities with a detailed understanding of significant processes, practices and policies. The University of California, Santa Barbara is an enterprise with expenditures in excess of $1 Billion annually and assets totaling $2 Billion. The reliability and quality of the financial information presented in these statements is essential to the management and resource allocation decisions of an extraordinarily broad clientele of stakeholders, ranging from the State of California, the Regents of the University of California, The University Office of the President (UCOP), the campus Senior Officers and Academic Senate, as well as program managers in numerous campus departments. The integrity and reliability of the information contained in the financial statements plays a critical role in establishing the campus' borrowing capacity in the capital markets, its credit rating, and thereby its ability to expand its mission of providing advanced instruction, research and public service to the People of California.
Required Qualifications
● Bachelor's degree in related area and / or equivalent experience / training.
● 1-3 years Professional accounting experience, including thorough knowledge of accounting function and assignments, financial transactions and systems, as well as related policy, accounting, and regulatory compliance requirements.
● 1-3 years Computer proficiency is required. Word processing, spreadsheet, and computerized accounting system experience are essential to this position. Advanced excel knowledge and experience (macros, vlookups, pivot tables) as well as experience working with large data projects, data sets, and data extraction.
Preferred Qualifications
● Experience in a university setting and/or Institute of Higher Learning.
● Oracle Financial Cloud experience.
Special Conditions of Employment
● Satisfactory conviction history background check
● UCSB is a Tobacco-Free environment
Job Functions and Percentages of Time:
● 50% Bank Account Reconciliation-Responsible for reconciliation for multiple cash accounts in accordance with UC and campus cash policies. Coordinates with UCOP Treasury Office on a weekly basis for reconciliation of multi-million-dollar activity. Transactions require understanding of complex system-wide Financial Control. Collaborates with banks, UCOP, Accounts Payable, and Payroll to resolve issues. Problem solves by researching, analyzing, and correcting for outstanding items using multiple applications including procurement (Gateway), PeopleSoft accounts payable module and a variety of reports from various banks. Requires high level of understanding of campus monetary transaction flow (i.e., payments to vendors and payroll) and how they flow through various systems to the bank, to the GL, and reimbursements by UCOP. There is a high level of complexity and high volume level of transactions. Collaborates with multiple departments, sometimes system-wide, to resolve problems and comply with policies. Independently performs responsibilities with a detailed understanding of significant processes, practices and policies.
● 30% Account Reconciliations-Technical leader with a high degree of knowledge in maintaining reconciled balance sheet accounts. Assists in complex reconciliations of Unexpended Balance accounts, working with senior contacts at the Budget Office, and campus wide to resolve both budgetary and financial issues. Assist in the reconciliation of more than $1.4 billion of inter-campus transactions processed through the campus's twelve complex Financial Control accounts, working with all nine UC campuses and UCOP to address significant issues of critical importance. Assist in the responsibility for the oversight and fiscal integrity of all financial and budgetary journal transactions submitted for processing by any department against all campus funds, the exception of the extramural fund groups managed by the Extramural Accounting Accounting Unit. This responsibility spans the great majority of University funds, including: (1) State General and Other State Funds (2) UC General Funds (3) Student Tuition and Fees, (4) Indirect Cost Recovery Funds, (5) Sales and Services & Auxiliary Income Funds, (6) Plant Funds, (7) Loan Funds, and (8) Agency Funds. Specific duties in this area include (but are not limited to): -Compliance with costing policies in coordination with Extramural Funds Accounting -Compliance with costing policies for recharge -Compliance with federal tax law and related policies -Banking and other reconciliations -Audit of accounting data.
● 10% General Accounting-Under the general direction of the General Accounting Manager, assists as an experienced professional in all aspects of General Accounting, including Fiscal Close. Assist with the oversight and fiscal integrity of financial and budgetary journal transactions submitted for processing by any department against all campus funds, the exception of the extramural fund groups managed by the Extramural Accounting Accounting Unit. This responsibility spans the great majority of University funds, including: (1) State General and Other State Funds (2) UC General Funds (3) Student Tuition and Fees, (4) Indirect Cost Recovery Funds, (5) Sales and Services & Auxiliary Income Funds, (6) Plant Funds, (7) Loan Funds, and (8) Agency Funds. Specific duties in this area include (but are not limited to): -Compliance with costing policies in coordination with Extramural Funds Accounting -Compliance with costing policies for recharge -Compliance with federal tax law and related policies -Banking and other reconciliations -Audit of accounting data.
● 10% Other duties as assigned.
UC Vaccination Programs Policy – With Interim Revisions
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs – With Interim Revisions.*
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.
For more information, please visit:
· UC Santa Barbara COVID-19 Information https://www.ucsb.edu/COVID-19-information
· University of California Policy on Vaccinations – With Interim Amendments https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
*Note: The Policy on Vaccination Programs – With Interim Revisions was updated effective August 16, 2023. A systemwide review of this policy will take place in Fall 2023 with an expected issuance/effective date in early 2024.
** Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.
Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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