University of California Job - 31034179 | CareerArc
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Company: University of California
Location: Riverside, CA
Career Level: Entry Level
Industries: Government, Nonprofit, Education


Under the general direction of the Budget Operations Manager (BOM) for the College of Humanities Arts and Social Sciences, the Department Manager of the English/ Philosophy Administrative Unit, provides financial management and human resource services. Administers and coordinates complex fiscal budgeting and administration enabling the departments to maintain fiscal integrity and control. The incumbent's role of service is critical to the overall mission of the Administrative Unit in facilitating and enhancing academic support towards quality teaching, strong research and service, while complying with applicable University policies and procedures, granting agencies' regulations, and adhering to the highest standards of ethics. The incumbent acts in accordance with the English and Philosophy Administrative Unit's overall mission statement. Working in a fast-paced Administrative Unit and under the general direction of the BOM, the incumbent administers and coordinates all fiscal activities of departmental budgets, including financial activity trend analysis and budget projection reports, and fiscal integrity and control. Performs complex budget/resource analysis, reviews departmental accounting and budgetary procedures as appropriate, and provides recommendations for improving the budgetary process and procedures for departments. Monitors and reconciles financial transaction detail ledgers. Helps with contracts and grants, and reviews purchasing and procurement ensuring cost is appropriate, sufficient funds in place and the FAU is accurate. Provides guidance to faculty regarding fiscal policies and procedures and provides monthly financial reports to faculty. Reviews travel vouchers. Ensures compliance with internal audit requirements and University policies for all financial activities. Prepares reports and analyses for the Dean's office and departmental chairs. Manages the year-end fiscal close process and assist with budgeting. Coordinates HR processes for employees, ensuring proper appointment/classification/salary rates. Processes monthly payroll for academic and staff employees. Manages the recruitment, appointment and re-appointment of non-senate academic personnel. Assists Chairs with the course schedules, curricular changes and teaching assignments. Coordinates and assists with graduate student employment, advising, and support. Assists with the allocation and coordination of teaching assistantships and the management of financial commitments to graduate students. Reports on enrollment and curriculum. Assists the Chair with general administrative, academic personnel and event management matters pertaining to faculty and student support Education Education Requirements Degree Requirement Bachelor's degree in related area and/or equivalent experience/training. Required
Experience Experience Requirement Minimum of 5 years of related experience. Required Minimum of 3 years previous supervisory experience Preferred 4 - 7 years of related experience. Required
Minimum Requirements Ability to interpret policies and procedures related to finance, purchasing, travel, academic personnel, and payroll.
Skill in accurate record keeping with strict attention to detail.
Ability to function independently and take responsibility for results.
Skill in financial analysis, planning, and administration of multiple fund sources. Ability to prioritize work assignments to meetdeadlines and complete tasks in a timely manner. Strong computer skills, including experience with Microsoft Office (Excel, Word,PowerPoint,Access). Ability to present academic, personnel, and/or financial data, analyses and information in a clear and concisemanner.
Knowledge of, and direct experience with, applying budgeting and financial policies and developing related internal controls.
Knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Demonstrated experience in developing and monitoring budgets, and managing budgets using on-line financial, payroll, personnel,and purchasing systems.
Excellent oral and interpersonal communication skills, with the ability to effectively and professionally communicate using tact anddiplomacy with internal and external audiences.
Excellent written communication skills, including the ability to compose business correspondence, using correct spelling,punctuation, and grammar.
Strong skills in short term planning, analysis and problem-solving and customer service.
Ability to maintain confidentiality at all times.
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Solid knowledge of common University-specific computer application programs. Advanced knowledge of common University-specific computer application programs.
Ability to use discretion and maintain confidentiality.
Preferred Qualifications Knowledge of UC policies and procedures related to finance, purchasing, travel, academic personnel, and payroll.Demonstrated experience with UCR's on-line financial systems.

Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • UC Riverside was included in the (August 2018) edition of The Princeton Review's "The Best 382 Colleges."

  • Shanghai Jiao Tong University (August 2017) Academic Ranking of World Universities ranked UC Riverside among the top 151 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

  • In 2016, UCR was recognized for graduation rate success by the Association of Public and Land-Grant Universities (APLU) for achieving near parity across racial-ethnic, socio-economic, and gender boundaries.

  • UCR ranks among the Top 15 Public Research Universities in the nation, as identified by the 2017 Washington Monthly.

  • In 2017, two separate reports from the Education Trust celebrated UCR as a national leader for African American and Latino student success. UCR was one of just three schools to be named top-performing institutions in both reports and the only California campus recognized among 18 top-performing colleges and universities in the nation for high black student graduation rates.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

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