Description
Department Description
This is one of several HR Coordinator positions supporting clients/departments in the divisions served by the SSO.
The Shared Services Organization (SSO) provides administrative support functions for both UC Davis and UC Davis Health in Human Resources, Leaves of Absence, Records, and Payroll administration. The SSO is one of four Service Delivery Channels providing support to campus employees (~22,000) and departments (~450). SSO clients include staff, students, some academics and managers/supervisors of these units.
Job Summary
Under general supervision of the HR-Shared Services Organization (HR-SSO) People Services HR Supervisor, this position provides daily support for student recruitment and onboarding activities for Shared Services Organization (SSO) clients. Perform a variety of functions and transactional processing related to student recruitment, onboarding, and monitoring of ongoing employee programs. Serve as primary liaison between HR-SSO clients and campus partners, ensuring accurate application of HR policies, procedures and best practices.
Position Information
Apply by Date
5/3/2024
Salary Range
$27.34/hr. - $39.18/hr. (Budgeted salary up to $32.84/hr.)
Appointment Type
Career
Number of Positions
1
Percentage of Time
100% Fixed
Shift Hours
Manager will advise
Location
Davis/Hybrid
Union Representation
Yes CX
Benefits Eligible
Yes
PHYSICAL DEMANDS
- Mental Demands: Analytical and Problem Solving - Frequently , Confidentiality - Constantly , Constant Interruptions - Occasionally , Customer Contact - Frequently , Detailed Work - Constantly , Language - Frequently , Math - Occasionally , Multiple Concurrent Tasks - Frequently , Reading (documents or instruments) - Frequently , Reasoning - Occasionally , Training - Occasionally , Verbal Communication - Constantly, Written Communication - Constantly
- Physical Demands: Attendance - Constantly , Sitting - Constantly , Speaking - Frequently , Writing - Occasionally , Talk or Hear - Frequently
- Lifting Requirements: Up to 10 Pounds (Sedentary) - Occasionally
- Visual Acuity Requirements: Close Visual Acuity (e.g., viewing a computer screen; using measurement devices) - Constantly
- Noise Conditions: Moderate Noise Conditions - Occasionally
- Additional Physical Demands: Sit at a computer terminal for long periods of time.
- Equipment Used to Perform the Duties: Computer and Peripheral Equipment - Constantly, Copier - Occasionally , Scanner - Occasionally , Telephone - Occasionally
WORK ENVIRONMENT
- Sit at a computer terminal for long periods of time.
- UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
MINIMUM QUALIFICATIONS
Minimum Education/Experience:
- Experience coordinating student and/or staff pre-employment activities
- Experience with web-based integrated systems recruitment and personnel systems, and presentation software applications
- Experience performing transactional processing functions
- Experience interpreting and applying personnel policies, procedures and applicable laws and regulations.
- Experience maintaining a high degree of discretion, integrity, and sensitivity to confidentiality and privacy
- Experience using various programs and software such as Outlook for word processing, spreadsheets, scheduling, entry and retrieval of records, and database management programs
PREFERRED QUALIFICATIONS
Preferred Education/Experience:
- Experience organizing workload independently and setting priorities, adapting to changing work priorities, and performing multiple unrelated tasks including working independently as well as in an team environment
- Experience using case management systems with automated workflow
- Experience in a Shared Service or Service Center environment
- Experience interpreting and applying University human resources policies and collective bargaining agreements
Preferred Knowledge, Skills, and Abilities (KSA):
- Organizational skills to effectively coordinate multiple assignments
- Interpersonal communication and customer service skills to secure and/provide information to clarify situations, resolve problems, and provide subject matter guidance
SPECIAL REQUIREMENTS
Background Check
This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
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