Childcare Placement/Referral Program Coordinator Job Listing at University of California in Santa Cruz, CA (Job ID 66479)

Description

JOB POSTING

This job is eligible for hybrid remote/in-person

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website. 

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INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD.  Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 04-08-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Real Estate and Contracts Services, an operational unit of Financial Affairs, manages all real property transactions and contract services for the campus. Employee housing is now integrated into RECS, which includes all of the for sale and for rent portfolio (over 200 units), loan program assistance, management of campus housing associations, capital projects, capital projects, and associated strategic development initiatives. As of February 14, 2024, the childcare placement/referral program was placed within Employee Housing. For real estate, this includes all acquisitions and divestitures, ground leasing, leases, licenses, and easements for the more than 2,000 acre main campus as well as direct oversight for a diverse off-campus multi-site real estate portfolio of more than 550 acres. For contract services, this includes providing transactional and legal expertise to advocate for the best interest of the University by negotiating, drafting and facilitating the execution of a wide variety of highly complex business contracts with third party entities. The department also provides oversight for all aspect of contract administration, ensures policy compliance and advises on risk and applicable law and policy for specialized agreements in accordance with the recommendations of Risk Management and Campus Counsel.

More information can be found at: https://employeehousing.ucsc.edu/about/index.html

JOB SUMMARY

The Childcare placement/referral program coordinator is responsible for developing, implementing, and managing childcare waitlist services and programs to support faculty, and staff working on campus. This role involves collaborating with various high-quality childcare services that align with the institution's mission and values. The position will be primarily working on contract compliance and operational duties of managing the waitlist and program needs as well as accounting and operational support associated with the program.

APPOINTMENT INFORMATION

Budgeted Salary: $35.11/hour.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Part-time, Fixed
• Percentage of Time: 50%, 20 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Contract appointment 

Job End Date: 2 years with the possibility of extension

Work Location: UC Santa Cruz Scotts Valley Campus

Union Representation: Non-Represented

Job Code Classification: CONTRACT ADM 2 (007379)

Travel: Never or Rarely

JOB DUTIES

50% - Contracts and Financial

• Prepare and execute contracts and agreements with childcare entities in accordance with campus policy and guidelines; clearly outline the services to be provided, negotiate the rates for services, follow established policies and procedures, and ensure the contract complies with local regulations, laws and campus policy. Carefully review contracts to ensure that all terms and conditions are clearly understood and agreed upon.
• Serve as a liaison with external partners, providers, agencies, and community organizations to establish partnerships and resources.
• Manage budget allocations including monitoring expenditures, preparing financial reports, and seeking funding opportunities to enhance childcare offerings.
• Maintain accurate records and databases related to financial transactions, and program effectiveness for reporting purposes.
• Stay informed about relevant laws, regulations, and best practices in childcare and family support services to ensure compliance and continuous improvement.
• Maintain accurate records and financial transactions

40% - Waitlist and Enrollment coordination
 

• Maintain and update the childcare center's waitlist, including adding new families, and removing families who are no longer interested.
• Develop and implement childcare hold policies, procedures, and guidelines in accordance with institutional standards and relevant regulations.
• Coordinate the operation of on-campus childcare waitlists, including managing enrollment as needed
• Maintain accurate records and databases related to childcare enrollment
• Serve as the primary point of contact for families on the waitlist, responding to inquiries about availability, enrollment procedures, and waitlist status in a timely and professional manner.
• Assist in coordinating the enrollment process for families when spots become available
• Understand and apply the childcare center's priority criteria for enrollment
• Generate regular reports on the status of the waitlist, including the number of families on the list, average wait times, and any trends or patterns observed.
• Work closely with administrators, faculty, staff, and enrollment coordinators, to ensure a smooth transition for families from the waitlist to enrollment.
• Provide excellent customer service to families on the waitlist, addressing any concerns or questions they may have and ensuring they feel supported throughout the enrollment process.

10% - Administrative support
 

• Collaborate with campus diversity and inclusion initiatives to promote accessibility and equity in childcare services for all members of the higher education community
• Collaborate with campus departments, faculty, and staff to assess childcare needs and develop programs and resources to support families within the higher education community.
• Provide support and guidance to parents regarding childcare options and navigating childcare resources both on and off-campus

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience and / or training
• Working knowledge of internal departmental / unit operating policies, applicable state and federal regulations and general contract terms.
• Strong interpersonal and collaboration skills to work effectively with diverse stakeholders
• Working knowledge of procedures for budget, accounting and contract processes
• Written communication skill.
• Verbal communication skills.
• Negotiation skills.
• Presentation skills.
• Organizational skills with the ability to manage multiple priorities, meet deadlines, and work independently.
• Strong short-term planning skills.
• Strong problem solving and analytical skills
• Strong customer service skills.
• Listening and political acumen skills

PREFERRED QUALIFICATIONS

• Experience working in childcare administration, preferably in a higher education setting
• Knowledge of childcare regulations, licensing standards, and best practices in early childhood education.
   

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Must possess a valid license to drive in the state of California.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.