Description
Job Posting Details
Payroll Title: PROJECT POLICY ANL 2
Job Code: 7397
Job Open Date: 3/27/2024
Application Review Begins: 4/12/2024
Department Code (Name): PERS (HUMAN RESOURCES)
Percentage of Time: 100%
Union Code (Name): 99
Employee Class (Appointment Type): Staff: 1 year Contract position
FLSA Status: Non-Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade: Grade 19
Hiring/Budgeted Salary or Hourly Range: The budgeted salary range that the University reasonably expects to pay for this position is $27.16 to $31.61/hr.
Full Salary Range: The full salary range for this position is $27.16 to $46.70/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.
Work Location: 3101 SAASB
Working Days and Hours: M-F; 8-5pm
Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)
Special Instructions:
For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement:
The Department of Human Resources is dedicated to providing exemplary customer service in support of teaching, research and the public service mission of UCSB. We are committed to forming strategic partnerships within the UCSB community that create a work environment designed to attract, develop and retain the best qualified people. The department has a staff of 30+ employees and is made up of the following units: Compensation and Classification, Employee Engagement, Employee and Labor Relations, Employee Services (academic and staff assistance program, leave administration, healthcare facilitation, work/life resources, workplace accommodations), Talent Acquisition/Training and Development, UCPath Workforce Administration, and HR office operations.
Benefits of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC
Brief Summary of Job Duties:
Under the general supervision of the Associate Vice Chancellor of Human Resources, coordinates, oversees, and tracks project activities to ensure a successful implementation of ongoing projects. Escalates identified issues to Department Leadership to resolve problems promptly. Maintains project timelines and deadlines. Coordinates, monitors and supports project stakeholders to complete project deliverables. Successfully delivers on and completes assigned project tasks. Assists project team members by organizing project meetings and other events to boost interaction and information flow. Helps Department Leadership identify and manage issues and risks to ensure project goals are achieved. Assists with the updating and keeping of project documentation including note-taking during meeting and other work sessions, digital file organization and other administrative tasks as assigned. Analyzes and recommends improvements to project and business processes. May serve as backup to other HR administrative support staff including covering front desk reception.
Required Qualifications:
Bachelor's degree in related area and / or equivalent experience / training
1-3 years Experience coordinating programs or projects
Demonstrated ability to generate and manage records
Working knowledge and capability to use project management tools such as Smartsheet
Demonstrated knowledge of Google platform and Microsoft Office Suite.
Ability to effectively work with project stakeholders
Ability to coordinate efforts with different internal and external groups while managing resources efficiently
Excellent interpersonal, communication, and reporting skills
Special Conditions of Employment:
This is a 1 year contract position.
UCSB is a Tobacco-Free environment
Satisfactory criminal history background check
Job Functions and Percentages of Time:
95% Project Management and Administration - Coordinate, oversee, and track project activities to ensure a successful implementation of ongoing projects. Escalate identified issues to Department Leadership to resolve problems promptly. Maintain project timelines and deadlines. Coordinate, monitor and support project stakeholders to complete project deliverables. Successfully deliver on and complete assigned project tasks. Assist project team members by organizing project meetings and other events to boost interaction and information flow. Help Department Leadership identify and manage issues and risks to ensure project goals are achieved. Assists with the updating and keeping of project documentation including note-taking at meetings and other working sessions, digital file organization and other administrative tasks as assigned. Analyze and recommend improvements to project and business processes
5% Other - May serve as backup to other HR administrative support staff including covering front desk reception.
UC Vaccination Programs Policy - With Interim Revisions:
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs – With Interim Revisions.*
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.
For more information, please visit:
• UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information
• University of California Policy on Vaccinations – With Interim Revisions - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
*Note: The Policy on Vaccination Programs – With Interim Revisions was updated effective August 16, 2023. A systemwide review of this policy will take place in Fall 2023 with an expected issuance/effective date in early 2024.
**Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.
Equal Opportunity/Affirmative Action Statement:
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Reasonable Accommodations:
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Privacy Notification Statement:
Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures
Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.
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