Description
Required Qualifications
Job Opening ID: 59644 Reports To: Admin Supervisor Working Title: Scheduling Assistant Department: Anesthesiology Bargaining Unit: CX FLSA: Non-Exempt Payroll Job Code: 004722 Job Location: UCI Campus- Irvine Percent of Time: 100% Work Schedule: 8-5, M-F
Position Summary:
Under the direct supervision of the Admin Supervisor, the Scheduling Admin Assistant is responsible for providing staff support to the Scheduling team in the areas of complex scheduling for all departmental clinical and non-clinical activities. The incumbent assists in maintaining, organizing, preserving pertinent electronic and hard copy files and other records that are part of the scheduling history for the Department and assists the Scheduling team in maintaining the Department's scheduling system. The incumbent assists in maintaining general correspondence, answers phone calls, takes minutes of meetings, transcribes the minutes, and prepares PowerPoints and handouts for meetings. The incumbent assists in an array of Scheduling projects related to Faculty, Fellow, Resident, Certified Nurse Anesthetist (CRNA), and Nurse Practitioner clinical and non-clinical schedules. Provides general clerical as well as secretarial assistance to departmental staff.
Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
$27.34 - $32.84 (Hourly Rate) Expected Pay Range within the Full Salary Range $27.34 - $39.18 (Hourly Rate)
Required:
High-level computer skills, experience with computerized databases. Resourcefulness in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change. Strong organizational and time management skills, customer-service skills and the ability to support team effectively. Knowledge of MS Office Suite, and PowerPoint. Required Excellent ability to maintain confidentiality regarding sensitive issues and discretion in communicating with colleagues and constituents. Ability to approach a wide range of projects with an eye for detail as well as careful attention to messaging and quality of writing Self-starter and demonstrated initiative as well as good judgment in determining when additional guidance is needed Ability to independently organize tasks and meet deadlines in a position that requires attention to multiple projects, and to work quickly and effectively on deadline projects in a busy office environment with frequent interruptions. Ability to work independently and follow through on assignments with minimal supervision. Skill in writing concise, grammatically correct correspondence Ability to keep accurate records.
Preferred:
Knowledge of clinical/research/academic environment Working knowledge of Scheduling Software. Experience in medical environment. Experience working with academic institution of higher education. Skill to create and maintain tracking systems to manage a large volume of information. Basic to mid-level accounting skills
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Background Check and Live Scan
Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
California Child Abuse and Neglect Reporting Act
E-Verify
Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
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