TEMPORARY EVENTS SPECIALIST 3 Job Listing at University of California in Oakland, CA (Job ID 70311)

Description

Job Posting

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Job Title: Events Specialist 3

Job #: 70311

Position Base: Oakland, CA

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

The University of California Office of the President operates an in-house temporary program called TOPS (Temporary Office of the President Staffing), which seeks skilled administrative professionals. TOPS employees provide temporary assistance to UCOP departments to complete special projects, fill in for employees on vacation or other leave, or provide coverage during open recruitment periods. Hourly rates and duties vary depending on the classification of positions. Assignments range in length from one month to two years, depending on vacancy/needs. The TOPS program is an excellent opportunity to gain valuable UC experience. We have been very fortunate to have several employees in the TOPS program eventually apply, interview, and get hired into career positions at UCOP!

POSITION SUMMARY

This is a TEMPORARY position within our Temporary Office of the President Staffing (TOPS) program.  

KEY RESPONSIBILITIES

• Development competitive RFPs; generate budgets and timelines; assist in menu selections (adhering to UC meal caps)
• Negotiate terms and conditions in contracts (hotel, meeting venue, audio visual, restaurants, transportation, etc.)
• Serve as principal liaison between vendors and UCOP departments
• Ensure accuracy of floor plans, BEOs, AV production, and all other vendor requirements
• Maintain flexible approach and professional demeanor at all times
• Ensure compliance of UC policies are adhered to

MINIMUM QUALIFICATIONS AND DUTIES

• In-depth knowledge of concepts, practices, procedures in planning and coordinating large, complex events 
• Excellent oral and written communication skills 
• Strong facilitation, presentation, and interpersonal skills to coordinate and explain business and finance policies and procedures 
• Ability to work proactively on assignments with minimal supervision- in the office and remotely 
• Excellent organizational skills, ability to collaborate, and function as a part of a team 
• Ability to prioritize and meet deadlines 
• Ability to travel and work outside standard office hours (including nights and weekends). Ability to be move around for extended periods of time  
• Hybrid work model (Oakland, CA office is primary work location)

PREFERRED QUALIFICATIONS

• 3+ year's event related experience
• Familiarity with UC policies and procedures
• Experience designing web-based registration websites
• Experience planning virtual and hybrid meeting

EDUCATION

• Bachelor's degree in related area and/or equivalent experience/training.

SPECIAL CONDITIONS

This position is eligible for a hybrid work arrangement within the state of California. OR 

This position is eligible for a hybrid/remote work arrangement within the state of California. The selected candidate must reside within the state of California, or be willing to relocate, and will be required to report to work in person in Oakland, CA on a regular schedule.

SALARY AND BENEFITS

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position. The full salary range shows the growth potential for this position,

Job Title:  Events Specialist 3

Payroll Title: EVENTS SPEC 3

Job Code: 006292

Salary Grade: Grade 21

PayScale/ budgeted hourly range: $33.57/hour - $46.65/hour.  Salary offers are determined based on final candidate qualifications and experience. 

Full Hourly Range: $33.57/hour - $59.72/hour

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update:  The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at Accessibility or email the Human Resource Department at epost@ucop.edu.