Description
If you are someone with a strong work ethic, impeccable attention to detail, and a passion for supporting the goals of a university career center, we encourage you to apply. Join us in making a difference in the lives of students as we pave the way for their future success.
Vision: Empower every Comet to discover and conquer their career aspirations for lifelong success
Mission: Provide in-depth career development, employer connections, student employment and experiential learning opportunities to prepare a population of undergraduates, graduates and alumni for meaningful careers through intentional coaching, programming and resources.
Core Values: Empowerment: building confidence by providing the tools needed to achieve career aspirations Strategic collaborations: connecting students to on- and off-campus stakeholders, employers and the global community. Empathy: recognizing and understanding each student's unique career needs and goals Accessibility: serving students and alumni of all majors, ensuring equal access to career services. Innovation: putting creative ideas into action. Fun: making the workplace an enjoyable place to be
Minimum Education and Experience
Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.
Preferred Education and Experience
- Strong oral, written and interpersonal communication skills
- Detail-oriented, strong computer skills and bookkeeping/accounting experience
- Demonstrated competency in Microsoft Office
- Self-starter and strong customer service skills
- Experience in higher education
Essential Duties and Responsibilities
Reporting to the Director of the University Career Center, the Administrative Assistant II helps the UCC team stay abreast of departmental and university procedures and creates new processes to ensure the department operates smoothly. The Administrative Assistant provides administrative support to the Director including maintaining financial records, processing administrative forms, assisting with asset and supply management, and completing bank deposits and monthly financial reconciliations.
The Administrative Assistant's responsibilities include the following:
- Keeps team abreast of departmental and university procedures and creates new processes to ensure the department operates smoothly
- Maintains all departmental financial and personnel records within university deadlines and guidelines
- Processes all paper and electronic HRS, purchasing, physical plant, and other administrative forms
- Makes bank deposits, prepares invoices, and assists with accounts receivables as needed, completes monthly financial reconciliations, and processes monthly and semi-monthly payrolls
- Maintains office supply, asset, and giveaway inventories and assists with troubleshooting of office equipment
- Provide training and facilitate meetings with the University Career Center Administrative staff
- Takes and prepares minutes of University Career Center staff and Director meetings as needed
- Coordinates travel arrangements and completes travel forms for the Director and other staff members as needed
- Serves as backup for front desk coverage as needed
- Other duties as assigned
- Office hours are Monday – Friday 8 a.m. – 5 p.m. with a one-hour lunch
Additional Information
After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:
- Competitive Salary
- Tuition Benefits
- Internal Training
- BCBS PPO Medical insurance – 100% paid for full-time employees
- PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
- Vision Insurance
- Long and short-term disability
- TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
- Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
- Dental/Vision/AD&D
- Paid time off
- Paid Holidays
- Paid Winter Break
- Fertility Benefits
- Remote Work Options – approved by department
All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information.
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
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