Project Coordinator, MultiPro Property Solutions Job Listing at Valet Living in Boca Raton, FL (Job ID R0024927)

Description

Join MultiPro Property Solutions and revolutionize the way multifamily properties are serviced. As a leader in the industry, we understand the ongoing challenges faced by property owners, managers, and maintenance staff. Our nationwide, comprehensive solution offers an unparalleled approach to maintaining high revenues, minimizing costs, and ensuring resident satisfaction.  With a broad range of offerings, including make-ready services, we guarantee efficient and timely completion of multifamily property projects.  Don't miss this opportunity to be part of a team that is transforming the multifamily property industry and making a real impact.

Reporting to the Operations Manager, the Project Coordinator maintains a WIP (Work-In-Process) of all open construction contracts and projects from start to finish. This role supports the Project Managers in the Branch by overseeing a multitude of administrative tasks, including managing all required project-related paperwork, monitoring budgets and expenditures, organizing stakeholder communication, ensuring resource availability, ordering / tracking project materials, completing project billing and independent contractor payroll, and ensuring that project deadlines are met in a timely manner.

A successful Project Coordinator should be highly organized, detail oriented, able to work on tight deadlines, and be able to work closely with project managers to create comprehensive action plans concerning resources, budgets, and timeframes for projects. 

Hourly pay range: $25.00 -$30.00/hr

Work schedule: Monday - Friday - 9:00 AM - 5:00 PM

Onsite: Boca Raton, FL

Essential job duties:

• Assist Project Managers with the day-to-day coordination and management of assigned client projects
• Manage project-related paperwork, including scope of work, project plan, budget, schedule, change orders, billing schedule of values, subcontractor payments, progress billing, and issues logs
• Maintain and update the Branch's WIP for all assigned Project Managers
• Prepare and track receipt of signed contracts to ensure the timely placement of new projects on the WIP
• Monitor project progress and create/maintain project status reports 
• Assist in the selection of new qualified independent contractors
• Schedule and participate in stakeholder meetings and facilitate communication between the project manager, subcontractors, and client stakeholders throughout the project life cycle
• Track project costs to ensure adherence to the project budget and implement cost-saving measures
• Conduct monthly backlog reviews, and update percent of completion and Work-In-Process (WIP)
• Process any required interim project billings to the client
• Assist with independent contractor assignment
• Support project manager and project team when implementing risk management strategies
• Liaise with clients on assigned projects; this is including, but not limited to, communicating project status, securing change orders, and coordinating project scheduling
• Ensure accurate and timely payment for independent contractors
• Ensure projects are closed out and billed consistently and on-time
• Resolve questions or issues pertaining to subcontractor billing
• Complete tasks on the project plan, as required
• Performs other duties, as assigned

Qualifications:

• High school diploma/GED required
• Associates degree or higher in business management or related field is preferred
• 2+ years or prior experience in a project or operations coordinator role
• Experience in construction highly preferred
• Bilingual (English/Spanish) is a plus
• Experience with Salesforce is highly preferred

• Ability to adapt to changing environments and timelines
• Ability to organize priorities based on deadlines
• Excellent communication, time management, and organizational skills
• Accuracy and attention to detail is a must
• Proficiency in Microsoft Office applications including Excel, Word, PowerPoint, and Teams
• Must have a commitment to project excellence with a friendly and positive attitude
• Ability to work independently and as part of a team, with minimal supervision
• Excellent work ethic, integrity, and accountability
• Comfort with multi-tasking, prioritizing, and working in a fast-paced environment while managing time effectively

Physical Requirements and Special Conditions of Employment:

• Sedentary work that primarily involves sitting/standing while and working on a computer
• Flexibility to be available during irregular hours depending on business needs

Our full-time associates are provided with the following comprehensive, flexible benefits:

• Health coverage for you and your family through medical, dental, vision plans
• Pet insurance plan options
• Tax advantages through healthcare savings and flexible spending accounts
• Financial protection through disability, life, accidental death & dismemberment, and business travel insurance
• 401k plan
• Paid time off program
• Support for continued education through tuition reimbursement
• Referral bonus program
• Associate and family assistance program
• Associate discount program
• Rewards and recognition program

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Are you a current Valet Living employee? If so, click here to apply.

Valet Living is an Equal Opportunity Employer that values the strength diversity brings to the workplace. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.

Valet Living is committed to the full inclusion of all qualified individuals.  As part of this commitment, Valet Living will ensure that persons with disabilities are provided reasonable accommodations for the hiring process.  If reasonable accommodation is needed, please email accomodationrequest@valetliving.com

Please note, this is a dedicated e-mail box designed exclusively to assist applicants with accommodation requests in relation to Valet Living's recruiting process. Inquiries about the status of applications will not receive a response from this e-mail box. We will make accommodations during the recruitment process in accordance with applicable law.