University of California Job - 22559127 | CareerArc
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Company: University of California
Location: Berkeley, CA
Career Level: Associate
Industries: Government, Nonprofit, Education

Description

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.  In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.


Departmental Overview

People & Culture is valued as UC Berkeley's proactive people partner focusing on the following key priority areas:

  • One HR: Bringing clarity and efficiency to HR processes and structures through cross- team collaboration and transparent communication.
  • People: Using development opportunities beyond training to create deeper engagement, higher trust and better performance.
  • Culture: Applying Berkeley brand to developing a shared “enterprise contributor” mindset among all.

Application Review Date

The First Review Date for this job is: September 15, 2021


Responsibilities
  • Administrative support to HR Units such as greeting customers, routing and/resolving customer calls and concerns, mail distribution, supervising day-to-day operations of the front desk student assistants and general supply ordering and inventory. Much, if not most, of the correspondence this position handles is confidential in nature. Routing communications and calendaring as per department practice/protocol is especially important as it relates to bargaining unit issues.
  • Assist with various filing systems, internal mailing processes and procedures.
  • Applies standard office software programs that include straightforward application including, but not limited to Word, Excel, Powerpoint, BearBuy, Learning Management System and  Google Applications, (Forms, Sheets, Docs and Gmail). 
    • May Change formatting on spreadsheets/documents to better display results.
    • Prepares send-call communications regarding general administrative updates (printing issues, meeting notices, conference rooms etc.)
    • Manage the sending of communications regarding departmental emergencies (evacuations, emergencies, etc.)
  • Oversees routine administrative and logistical arrangements for conference rooms involving multiple parties, receiving limited direction. Determine special room and equipment needs. Manages conference room calendar and communicate changes if needed. Remedy scheduling conflict associated with changes.
  • Ongoing professional development.

Required Qualifications
  • Excellent customer service skills.
  • Working knowledge in administrative procedures and processes including word processing, spreadsheet and database applications. 
  • Requires verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
  • Skill in managing sensitive and confidential information regarding bargaining unit issues.
  • Ability to participate in administrative project work as needed including process improvement, conferences, departmental events and campus wide events, event logistics, HR special projects etc. 

Salary & Benefits

This is a non-exempt, biweekly paid position. Hourly pay range is $20.69-$24.48, commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html


How to Apply

Please submit your cover letter and resume as a single attachment when applying.


Other Information

This is a one-year contract appointment.


Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.  Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.  The University reserves the right to make employment contingent upon successful completion of the background check.


Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



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