University of California Job - 29377812 | CareerArc
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Company: University of California
Location: Berkeley, CA
Career Level: Associate
Industries: Government, Nonprofit, Education

Description

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.  In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.


Application Review Date

The First Review Date for this job is: June 4, 2021


Departmental Overview

UC Berkeley's School of Law is one of the nation's great centers for legal education, ever exploring and pushing new intellectual boundaries while tackling urgent, real-world issues.  The law school is also known for its vibrant and engaged community of students and scholars who are committed to providing leadership and making a difference on problems of local, national and global import.  Currently ranked among the top law schools in the country, the School of Law has ambitious development goals as it looks to continue producing leaders in law, government, and society.

The Experiential Education Program is designed to introduce students to the theory and practice of professional lawyering skills. Experiential Education includes a range of programs, including the Field Placement Program (FPP). Each semester about 60-80 law students participate in an academic credit program under the supervision of attorneys doing legal work for non-profit and government agencies. The FPP enables students to get hands-on experience in real world environments in the San Francisco/Bay Area, nationally and internationally and provides students with an opportunity to explore their professional identities out in the legal profession. The Program is governed by both American Bar Association Standards for Law Schools and Berkeley Law's academic rules. Consistent with those rules, students who participate in the Program also take a class and/or reflective component in addition to their work and reporting requirements in the field.  

The Field Placement Program Administrator will support the Field Placement Program, including its Director and the lecturers who teach the courses that accompany the students' field placements. The Administrator will be supervised by the Director of Experiential Education, and will work closely on a day-to-day basis with the Field Placement Director.

The position oversees, coordinates and performs the administrative tasks for the full general operations of the Field Placement Program at Berkeley Law.


Responsibilities

Administers a defined operational program or activities that may include some of the following functions: student advising, finance, facilities, payroll, space planning, student services, human resources, communications, informational technology or safety. 

  • Oversees  and conducts all of the administrative tasks for the Field Placement Program.
  • Serves as the administrative point of contact and responds to program inquiries.
  • Administers the program's application, enrollment and placement processes and independently works to resolve conflicts of moderate complexity.
  • Processes student applications, monitors student assignments, and ensures all student files are complete for end of semester grading.
  • Assists lecturers to finalize syllabi and set up and maintain online course pages for the reflective components of the program.
  • Develops and implements Program orientation and training materials.
  • Organizes all logistical and administrative aspects of Field Placement Program events of small to moderate size, up to 75 attendees, (e.g. orientation events, speakers, etc.) including but not limited to scheduling, facilitation of communication and services with speakers, technical support, and general project management.
  • Partners with other individuals, departments and programs (Student Services, Career Development Office, IT, Facilities, and more) to coordinate joint events of up to 300 attendees and promote student success (including public interest welcome, orientation, and graduation). 
  • Provides administrative support and programmatic input to the FPP Director in work on regional, national, and international opportunities to promote experiential education programs and opportunities, including compiling training packets/materials, finalizing agendas and coordinating travel arrangements.
  • Develops publications and material for Program on campus and off campus usage for purposes of publicity and other informational purposes.
  • Ensures that web content and presence is dynamic, current, and optimized so as to attract students and potential new field placements.
  • Partners with Communications Team to create a social media presence for the Program.
  • Develops a system to manage inquiries from potential students and placements.

Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluation of current and proposed services, etc. 

  • Analyzes data and information on current and former field placement semesters and participants – students and placement information—to inform faculty and administration on the status of the program.
  • Produces documents, reports and analysis of programs as required.
  • Develops and maintain a system for capturing and tracking institutional memory to document trends of the program.

Manages the student assistants who support the administrative aspects of the Program.

  • Liaises with HR to hire and onboard student assistants and lecturers to support the program. 
  • Oversees the day-to-day administrative duties of the student program assistants and volunteers.

Develops and maintains budgets. 

  • In consultation with Field Placement Director, sets the Program budget.
  • Administers and maintains the program budget, including developing and monitoring budgetary items and expenses; Completes and processes all entertainment and travel reimbursements for the Program Director.

Required Qualifications
  • Excellent computer skills, including proficiency with MS Office and experience with online calendaring systems.
  • Working knowledge of or the ability to quickly learn common computer application programs including Adobe Acrobat Pro, Google Drive applications, and Microsoft Word, Excel, and PowerPoint. 
  • Strong oral and written communication skills, active listening, and critical thinking to communicate effectively with all levels of staff, both verbally and in writing.
  • Excellent interpersonal skills and ability to interact diplomatically with diverse groups and vendors. 
  • Ability to work independently, as well as a team member, and to establish and maintain effective working relationships. 
  • Excellent organizational and time management skills with demonstrated ability to prioritize, exercise initiative and sound judgement, while effectively executing multiple projects with competing deadlines and demanding timeframes. 
  • Must be able to attend occasional evening and/or weekend events.
  • Ability to use discretion, manage sensitive and confidential information and use discretion and maintain all confidentiality.
  • Ability to use sound judgment in responding to issues and concerns.
  • Prior administrative experience.
  • Experience in event planning.

Education/Training:

  • Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications
  • Experience with computer application programs including WordPress for updating websites.
  • Experience with campus-specific computer application programs, including BearBuy and Direct Enter Travel and Entertainment System.
  • Working knowledge of social media platforms and tools.
  • Commitment to and/or interest in learning more about the legal profession and how experiential learning operate in the law school environment.
  • Experience in a legal or educational environment desired.

Salary & Benefits

This is a non-exempt, biweekly paid position. Hourly pay range is $26.00-$30.00, commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html


How to Apply

Please submit your cover letter and resume as a single attachment when applying.


Other Information

This is a full time (M-F; 40 hours/week) career position.


Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.  Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.  The University reserves the right to make employment contingent upon successful completion of the background check.


Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



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