Administers the fiscal operations of extramurally funded projects and programmatic activities held within the organization's diverse award portfolio. The incumbent will provide comprehensive and advanced financial analyses to Principal Investigators, Program Directors, Academic Unit FAOs and/or Chairs, to ensure the accuracy, integrity, and timeliness of revenue and expense reporting and to enable effective short- and long-range planning and adherence to University and sponsor policies and procedures. Maintain fiscal integrity for all funds and accounts, and ensure all funds are in auditable/reportable condition. The customer audience includes a complement of SOM units (Dean's Office, the Division of Biomedical Sciences, the Division of Clinical Sciences, Center for Healthy Communities, Student Affairs, Undergraduate Medical Education, and Graduate Medical Education), as well as collegial collaborators, external business partners, and community-based organizations. Additionally, the incumbent will provide comprehensive and advanced analytical and financial management support in the coordination and processing of proposals of complex scope, budget development, contract and grant administration, and award management and closeout activities as required for both research and clinical. The primary focus of this position is Post-Award administration; however, s/he will provide Pre-Award support to academic units on an as-needed basis. The incumbent should possess strong collaborative skills as s/he will be part of a unit where projects may be assigned to a team. This position is designated as a Career Ladder recruitment, which means the hiring department can recruit and fill this role at different levels within the position classification series. Therefore, this position is currently posted as (RSCH ADM 2 Grade 20 Recruitment 201910318501) and (RSCH ADM 3 Grade 21 Recruitment 201910308461). Applicants are encouraged to review both positions to determine the best match to your skills. All applicants will be assessed based on the minimum requirements for the recruitment for which they applied. If you wish to be considered in both pools or are unsure, please apply for both positions. Education Education Requirements Degree Requirement Bachelor's degree in related area and/or equivalent experience/training. Required
Experience Experience Requirement 4 - 7 years of related experience. Required Experience administering contracts and grants for both research and clinical. Preferred Specialized experience with industry-sponsored research agreements, clinical trial agreements, confidentiality/non-disclosure agreements, off-site research agreements, SBIR/STTR agreements, state/local government agreements and foreign agreements. Preferred Experience ensuring compliance with sponsor terms and conditions, University policies, and federal and/or state requirements for sponsored projects; reviewing and endorsing sponsored projects proposals; accepting awards that support sponsored projects; and preparing and issuing subawards. Required Experience working in research administration at a university, specifically within a medical school or a non-profit research institute or hospital. Preferred Experience in sponsored funding administration or research administrative analysis. Required Experience in contract and grant programmatic/budgetary analysis and reporting; preparing fiscal and progress reports for submission to sponsor or review by management; and preparing periodic budget reports, conducting variance and other analyses, to ensure compliance with sponsor terms and conditions. Required Working knowledge of federal regulations, policies and procedures related to sponsored awards and regulatory compliance (e.g., OMB A-21, A-110, A-133) and of research funding mechanisms employed by extramural sponsors (e.g., multiple-PI, instrumentation, graduate training and other special programs). Required
Special Conditions Special Condition Requirement Travel to campus and various UCR/SOM sites for meetings as needed. Required
Minimum Requirements Strong ability to organize workload when faced with competing priorities and to complete work assignments on a timely basis despite frequent interruptions.
Ability to perform complex financial analysis and customized reporting.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Demonstrated knowledge of effective grant funding processes, procedures and techniques.
Demonstrated ability to maintain a high level of confidentiality and adherence to HIPAA and FERPA.
Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, Internet Explorer or other web browsers; experience maintaining moderately complex databases.
Excellent verbal and written communication skills to effectively and professionally communicate, using tact and diplomacy with internal and external campus community partners.
Maintains current knowledge of compliance regulations in all areas of research administration.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Ability to manage significant volume of transactions.
Demonstrated skill in working as part of a team and collaborating with others to complete tasks/projects.
Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines.
Preferred Qualifications Demonstrated knowledge of the University of California's financial and personnel policies and procedures and the ability to interpret them, for the purpose of project scope and budget development.
Demonstrated knowledge of and working experience with University of California client/server systems.
Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside was included in the (August 2018) edition of The Princeton Review's "The Best 382 Colleges."
- Shanghai Jiao Tong University (August 2017) Academic Ranking of World Universities ranked UC Riverside among the top 151 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."
- In 2016, UCR was recognized for graduation rate success by the Association of Public and Land-Grant Universities (APLU) for achieving near parity across racial-ethnic, socio-economic, and gender boundaries.
- UCR ranks among the Top 15 Public Research Universities in the nation, as identified by the 2017 Washington Monthly.
- In 2017, two separate reports from the Education Trust celebrated UCR as a national leader for African American and Latino student success. UCR was one of just three schools to be named top-performing institutions in both reports and the only California campus recognized among 18 top-performing colleges and universities in the nation for high black student graduation rates.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
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