UCEAP Student Financial Services section provides billing and financial aid disbursement services to approx. 6,000 UC students enrolled in UCEAP study abroad programs from all nine undergraduate campuses. A primary function of this service is the application of financial aid data to each eligible student's UCEAP financial account. The UCEAP Systemwide Office receives daily student financial aid reports from each of the nine undergraduate UC campuses, listing varying sources of aid for each student. The Student Finance Assistant manually enters financial aid data from these reports in student accounts within UCEAP's student information system, MyEAP, on a daily basis and ensures financial aid records are consistent, timely, and accurate.
A secondary function of UCEAP Student Finance is the reconciliation of financial aid reports entered into MyEAP with financial aid that transfers to UCEAP through intercampus journals. Financial aid reports come in two forms: committed and journaled. Committed financial aid reports sent to UCEAP, typically prior to the start of each term, guarantee funds from the originating campuses. Journaled financial aid reports transfer the committed aid to UCEAP. Each report, committed and journaled, is manually entered in to MyEAP by the Student Finance Assistant and reconciled quarterly by the Student Finance Assistant. The Student Finance Assistant supports the Student Finance Analyst in performing committed/journaled reconciliations by providing the Student Finance Analyst quarterly reconciliation reports, following appropriate UC and UCEAP policies and guidelines. Reconciliations reports are completed for each of the nine UC campuses.
Minimum RequirementsBachelor's Degree in related area, three or more years of relevant experience, and/or equivalent combination of education, training and experience. Strong writing and editing skills to prepare concise, accurate and understandable reports, policy/procedure documentation, proposals and general correspondence. Skill in obtaining and conveying information clearly and with accuracy. Demonstrated ability to analyze correspondence in order to recognize salient issues; determine appropriate distribution; formulate logical and objective conclusions and recognize the alternatives and their implications. Ability to establish and maintain cooperative working relationships with peers, UC faculty, and university personnel in order to promote UCEAP. Demonstrated exceptional oral communication skills and ability to listen, learn and build trust among various constituencies. Ability to work effectively as an individual and as a member of a team or work group. Skill in analyzing information, problems, situations, practices or procedures to define the problem or objective; identify concerns; formulate logical and objective conclusions and recommend solutions. Skill in modifying and/or developing procedures. Proven ability to develop new projects within an academic setting; understanding of how to institutionalize new academic efforts. Resourcefulness and creativity in drafting new University policies and procedures to meet both University and UCEAP needs. Skill in prioritizing assignments to complete work in a timely manner. Ability to work independently on a self-directed basis and follow through to completion within area of responsibility with minimal supervision or direction. Strong initiative, decision making, judgment, discretion, analytical problem solving ability. Skill in setting priorities that reflect the importance of job responsibilities adjusting them as circumstances change. Demonstrated knowledge of MS Office products Proficiency in MS Office, including Excel. Previous experience with databases.
Desirable RequirementsExperience in a higher education work setting; graduate degree.
Special Conditions of EmploymentSatisfactory criminal history background check
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